Project Coordinator

4 days ago

Fort McMurray, Canada Convergint Technologies Ltd Full time

Convergint is currently recruiting for a Project Coordinator to join our team to cover an 18-month maternity leave. As the Project Coordinator, your responsibilities will include daily review of timesheet entries into SAP/Fieldglass/Ariba and Spectrum. You will work with team members to identify and resolve data entry issues and work closely with Project Managers. You will oversee and manage the Purchase Order spend activity and ensure every line on PO’s have proper available value to support our requirements.

**Who You Are**

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Coordinator.

**Who We Are**

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

**What you’ll do with “Our Training and Your Experience”**
- Performs daily entry of timesheets into SAP Modules - Fieldglass/Ariba Network, for all Service and project work.
- Performs Spectrum invoicing for all entries into SAP Modules - Fieldglass/Ariba Network, for all Service and project work
- Works closely with project manager to co-ordinate travel for remote work, purchase requisitions and monitor material deliveries.
- Monitors and prepares bookings and change orders for Spectrum projects based on purchase order from Fieldglass/SAP.
- Manages daily co-ordination of LEM’s and EWO’s for all projects and service. Work closely with project managers to ensure contract terms and conditions for T&M projects is adhered to.
- Adds new workers to Fieldglass Modules, ensures compliance with customer policy and training requirements.
- Provide weekly and monthly reports on contract performance. This includes 3-day entry report, PO Spend Report, Open items in SAP not approved and other reports as required.
- Keep track of all entry issues and ensures entry within 3 days of work completed. This is a critical component supporting our KPI’s and Report Card for our monthly CPM Meetings with Client
- Checks all purchased orders for accuracy. Complete all purchase order tracking, issue requests for uplifts etc. This report as indicated above should be completed monthly and as we near end of PO we will use 80% complete as trigger for follow up meeting to determine possible request for uplift from SCM.
- Provide monthly accrual reports, for Suncor account managers.
- Acts as “our customer’s best service provider” at all times thereby ensuring Convergint is the customer’s first choice for service.
- Performs other duties and responsibilities as requested or required.

**What You’ll Need**
- Excellent interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
- Excellent Microsoft Outlook, Excel, Word and Power Point skills.
- Good accounts receivable knowledge.
- Excellent customer service/care skills.
- Excellent attention to detail and results focused.
- Strong team orientation.
- Flexibility to adapt to changing priorities and direction in a dynamic work environment.
- Strong organizational/time management skills.
- Good proficiency with financial software packages
- Excellent proficiency in SAP/Fieldglass including ability to track invoices, run reports, data entry

**Requirements**:

- College diploma in Business Administration, Accounting or similar program desirable; extensive relevant experience will also be considered.
- Minimum five years of experience in bookkeeping or an accounting environment.
- Minimum five years of experience with SAP/Fieldglass or other ERP system

**Company Benefits and Perks**

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

- Company Holidays and Paid Time Off
- Health & Dental benefit plan
- Work environment committed to safety;
- Colleague Assistance Program
- Tuition reimbursement
- Competitive salary and compensation plan
- Corporate Social Responsibility Day
- And much more

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint

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