Project Controls Coordinator

7 months ago

Fort McMurray, Canada Bouchier Full time

**Company Description**:
Launched in 1998 with nothing more than a used Caterpillar dozer and an entrepreneurial spirit, Bouchier has grown to be a leading provider of integrated site services to the Athabasca Oil Sands region.

From our head office in Fort McKay, Alberta, the company now employs more than 800 dedicated team members and commands a fleet of over 350 pieces of equipment.

With a strong belief in doing the right things in the right way, Bouchier is now one of the largest companies owned and operated by Indigenous peoples in the area providing contracting, construction, and general site services.

**Position Summary**:
Position: Project Controls Coordinator

Type: Full Time

Location: Head Office - Incubator Park - Fort McKay

Schedule: 40 Hours per week. Monday to Thursday (Alternating Friday) - Hybrid Working Schedule

**Compensation Details**:

- Competitive market rates
- Health & Dental and Long-Term Disability Benefits
- eligible after 3 months of continuous service
- Employer paid
- RPP (Registered Pension Plan) with company matching.
- Employer paid Employee Assistance Program

**Other Incentives**:

- Progression and development opportunities
- Safety Recognition
- Years of Service Recognition - Annual
- Bouchier welcome gift and company swag

**Role Summary**:
The Project Controls Coordinator will support all aspects of commercial management from contract formation through administration and renewal while maintaining positive and effective relationships with customers, partners and the C&E team to ensure timely and accurate management of contracts.

Working in conjunction with experienced Executive Directors, SMT members and line management the Project Controls Coordinator will play a vital role in supporting Operational Directors and/or Site Managers with matters related to contract interpretation and optimization in the first instance, ensuring timely support to the C&E team and to Site Managers alike. Further, the Project Controls Coordinator will support the smooth handover of the awarded contract to Operations & Technical Services (OTS) for execution. This will be primarily accomplished through internal and external kick-off meetings.

**Primary Responsibilities**:

- Spearhead Contract Administration best practices, including the creation and maintenance of contract repository, change logs and change orders to maximize recovery of contract entitlements.
- Collaborate with the Executive Director, Finance, Commercial & IT & OTS to quantify contract changes and leverage growth on current contracts, utilizing best practices and identifying commercial model options whether T&M, lump sum, GMP, unit price, force account, and/or cost plus.
- Support the Executive Director, Finance, Commercial & IT on bidding and proposal management aspects of timely and accurate proposal delivery.
- Collect and collate appropriate input from OTS personnel to improve contract management and bidding practices as applicable.
- Identify potential opportunities and risks, and proposed solutions to improve contract formation and administration.
- Proactively conduct periodic site visits to support cohesion, alignment, and engagement with Site Management.
- Conduct contract audits, pulse checks and engagement surveys at the direction of the Executive Director, Finance, Commercial & IT.
- Timely identify opportunities for rate escalations, contract entitlements and/or rate renewals.
- Maintain up-to-date knowledge regarding commercial models and prevailing contract law.
- Own and deliver commercial documentation timely and accurately.
- Promote a culture of robust document trails and evidentiary fact-based back-up for all contract changes.
- Develop contract deliverables checklist for roll-out to Site Teams to assist in contract hand-over and transition to OTS.
- Manage own workload to ensure all contract production materials are completed by specified deadlines.
- Work with Executive Director, Finance, Commercial & IT to manage the full gambit of contract management from formation to administration through contract renewal.
- Utilize the rates library in support of unit cost philosophy in estimating change orders, while gaining an appropriate knowledge of estimating norms.
- Support the development and implementation of Commercial Process Framework across the Company.
- Organize and chair team reviews and conference calls as required to meet contract critical path timelines and milestones. Chase and co-ordinate information.
- Promote a continuous feedback improvement focus, highlighting key documents and or text.

**Education & Experience**:

- Diploma or Degree in Business, Finance, Commerce, Engineering, or related discipline.
- 5 years of experience in a related field with an emphasis on operational or commercial delivery, marketing & proposal development. Civil construction or Facility Maintenance industry background.
- MBA, Accounting and/or Law designation would be an asset.
- Proven skill / experience i

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