Administrative Assistant
3 weeks ago
At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us
**Job Summary**
The Administrative Assistant is responsible for providing general administrative support to the Senior Vice President and the Chief Legal Officer (CLO) and their leadership team. The role coordinates travel arrangements, drafts and quality controls all correspondence, handles mail, updates contact lists, maintains office supplies, completes expense reports and invitations to CLO events.
**Main Responsibilities**
- Provide general administrative support to the CLO and the CLO team
- Reserve, update and track travel arrangements and itineraries for the CLO (e.g., flights, hotels, ground transportation)
- Create an inventory of office supplies, materials and stationery and maintain proper stock levels
- Write correspondence and ensure the preparation and mailing of letters and cards from the CLO team following the correspondence management process established by the Executive Assistant (EA)
- Receive, sort and distribute mail
- Ensure that the CLO have a file containing all documents for meetings
- Prepare necessary documentation for the CLO team
- Submit and reconcile expense reports
**Working Conditions**
The role has standard working conditions in an office environment with a regular workweek from Monday to Friday. Due to the nature of the position, the incumbent must be able to meet tight deadlines, handle pressure and stress.
**Requirements**:
**Experience**
Administration or Office Management
- Minimum 7 years of experience in administration or office management
**Education/Certification/Designation**
- College Degree in Administration
- Any designation for these above would be considered as an asset
**Competencies**
- Sets direction and inspires others
- Communicates with impact
- Collaborates with others and shares information
- Demonstrates active listening
- Solves problems to create value
- Demonstrates agility and drives change
- Applies critical thinking
- Any skills/attributes for these above would be considered as an asset
**Technical Skills/Knowledge**
- Exceptional attention to detail and respect for processes
- Thorough knowledge of the Microsoft Office (Word, Excel and PowerPoint)
- Thorough knowledge of Power PDF
- Knowledge of Systems, Applications and Products (SAP)
- Knowledge of SharePoint
**About CN**
CN is a world-class transportation leader and trade-enabler. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. As the only railroad connecting Canada’s Eastern and Western coasts with the Southern tip of the U.S. through a 19,500 mile rail network, CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN is committed to programs supporting social responsibility and environmental stewardship. At CN, we work as ONE TEAM, focused on safety, sustainability and our customers, providing operational and supply chain excellence to deliver results.
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