Executive Assistant

3 weeks ago

Toronto, Canada Kinross Gold Corporation Full time

**Start Date** ASAP

**Hybrid Work Environment** (3 days in office, 2 days remote with flexible hours)

**Dress Code **Business Casual

**Location** Downtown Toronto, Outside of Union Station (TTC & GO accessible)

**A Great Place to Work**

**WHO WE ARE**:
Kinross is a Canadian-based global senior gold mining company with operations and projects in the United States, Brazil, Mauritania, Chile and Canada. Our focus on delivering value is based on our four core values of Putting People First, Outstanding Corporate Citizenship, High Performance Culture, and Rigorous Financial Discipline. Kinross maintains listings on the Toronto Stock Exchange (symbol:K) and the New York Stock Exchange (symbol:KGC).

Mining responsibly is a priority for Kinross, and we foster a culture that makes responsible mining and operational success inseparable. In 2021, Kinross committed to a greenhouse gas reduction action plan as part of its Climate Change strategy, reached approximately 1 million beneficiaries through its community programs, and recycled 80% of the water used at our sites. We also achieved record high levels of local employment, with 99% of total workforce from within host countries, and advanced inclusion and diversity targets, including instituting a Global Inclusion and Diversity Leadership Council.
- Eager to know more about us? Visit _Home - Kinross Gold Corporation_

**PURPOSE OF ROLE**:
Provides administrative support to the Vice President, Finance and Vice President, Internal Audit (“VPs”), and secondary support to the Finance and Internal Audit departments (“the departments”), as required. Assists with the preparation of presentations and reports. Schedules travel and meetings and coordinates events. Maintains files and generates correspondence as directed. Performs day-to-day and quarterly activities as directed by the VPs in a timely manner.

**JOB RESPONSIBILITIES**:

- Assists with planning and coordinating domestic and international travel for the VPs and teams, including the appropriate visas
- Schedules meetings and conference calls, books and sets up boardrooms for meetings
- Completes expense reports, as requested, and manages invoices for the VPs
- Manages record keeping for various documents including invoices, engagement letters, contracts, etc.
- Responsible for maintaining filing and organization systems within the departments
- Prints and photocopies, collates, and prepares reports and other documents, such as materials for meetings and conferences, and ongoing department reporting, as requested
- Receives sorts and distributes incoming mail.
- Coordinates events for the Finance and Internal Audit departments, including arranging for catering, and arranges participation in conferences, as required, by planning and carrying out all necessary logistics and details
- Assists with onboarding new employees in the departments
- Anticipates needs, performs routine and non-routine tasks, and handles high-level or confidential correspondence; ensures accuracy and quality of all work completed
- Liaises with internal and external contacts and responds to information or material requests
- Contribute to non-routine projects and special initiatives within the departments
- Provides assistance through proactive follow up of on -going matters
- Other duties as needed

**Financial Reporting**
- Manages the quarterly CFO report process including:

- Drafting and communicating the report preparation timeline
- Setting up the template for the quarter, and preparing the Document Management site where the CFO report is maintained
- Assisting with access to the Document Management site
- Managing deadlines with section preparers
- Consolidating sections for review and distribution to senior management, including the CFO and Audit & Risk Committee
- Assisting with formatting, proof reading, collating comments, and editing the report
- Manages the collection of quarterly representation and site certification letters from various senior employees in multiple countries
- Acts as the primary administrative contact for the external auditors and manages the external auditors’ security access to the office, provides assistance with booking meetings with Kinross management, and reserving office space/boardrooms as needed

**Budget and Forecasting**
- Assists with the Corporate budget and Q2 forecast processes by:

- Assisting with the preparation and distribution of budget and forecast templates
- Arranging meetings with senior leadership
- Assisting with the preparation of meeting materials

**Enterprise Risk Management**
- Consolidated Risk Report to the Audit & Risk Committee
- Responsible for the roll forward of this report on a quarterly basis, enabling the ERM team to efficiently update the document
- Assists with formatting the final draft as appropriate in a timely fashion
- Assists with the management of access to the Document Management site, where all the various versions of the Risk Report will be ma

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