Purchasing Administrative Assistant

1 week ago


Acheson, Canada O’Hanlon Paving Full time

**O’Hanlon Paving**, a proud member of The Fath Group,has been a key player in the Edmonton, road construction industry for over 65 years. We pride ourselves in the quality of our finished projects, our strong safety culture, and our opportunities for employee development. We are currently looking for a **Purchasing Administrative Assistant** to work in a year-round capacity from our Acheson location in Alberta. This role supports our purchasing team, parts technicians, and warehouse operations providing assistance and coverage in the warehouse as required.

**Responsibilities include**:

- Performing data entry duties including processing purchase orders, parts inventory and log adjustments;
- Matching and scanning purchase documentation for accounts payable reference;
- Assisting with sourcing and fulfillment parts and consumables requisitions for mechanical shop and managers in the field;
- Fulfilling work orders, making adjustments, and charge outs;
- Creating and distributing monthly consumable invoices for various divisional crews;
- Ordering stationery supplies through main office for purchasing/warehouse as required;
- Assisting with shipping and receiving goods and materials, confirming quantities and condition, noting discrepancies and damages, stocking shelves etc.;
- Assisting with the parts inventory process;
- Communicating with suppliers and vendors on missing paperwork, backorders, missing credits, price and receiving discrepancies etc.;
- Assisting with core returns and credit process in the warehouse;
- Involvement in creating and implementing process improvements within the department.

**Qualifications**:

- Experience with working in the construction industry is highly desirable;
- Experience in road construction would be considered an asset;
- A minimum of two years experience working in an administrative capacity;
- Intermediate to advanced abilities in Microsoft Outlook, Excel, Word and PowerPoint is required;
- Must be self-motivated and able to work with mínimal supervision;
- Strong writing, listening, and verbal communication skills are required;
- Strong organizational skills with attention to detail required;
- Ability to work in a fast-paced environment with ability to multi-task while prioritizing urgent requests;
- Must be a supportive team player who can work both independently as well as part of a team.

**Additional Information**:

- You'll work in an environment where you will be encouraged to be creative and share your best practices.
- Great team and amazing work culture where commitment, positive attitude and respect are foundational.
- Competitive wages and great benefits.
- **The Fath Group: Building Positive Change in Our Communities.**_
- We are an equal opportunity employer. We thank all applicants; however, only those selected for an interview will be contacted._

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Employee assistance program
- Extended health care

Schedule:

- 8 hour shift

Application question(s):

- What is your Microsoft proficiency level?
- Were you referred by an existing employee?
- Enter the name of the employee who referred you.

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 2 years (preferred)

Work Location: In person



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