Wd-traffic Coordinator

4 months ago


Winnipeg, Canada Winpak Ltd Full time

**DUTIES AND RESPONSIBILITES**:
**Reporting Orders shipped ex: Winnipeg Warehouse Location (101)**
- Data entry required for reporting of orders within the required (real-time) time frame.
- Communicate, coordinate, and clarify items picked for shipment
- Calculate freight costs upon request
- Ensure correct freight terms are used
- Arrange special heavy weight air shipments upon request
- Communicate, coordinate, and clarify shipment information between Marketing, Traffic and Shipping when required

**Process of Documents**
- Print and distribute documents necessary for shipments, includes: Packing Slip, Bill of Lading, Customs Invoice, Caricoms, Special Export documents, Line Releases, Waybills and any other documents required for customs clearance and delivery of shipment

**Subcontracting**
- All processing required for shipment from Winnipeg to sub-contractor
- Process required (off-system) shipping and customs documentation
- Coordinate and notify all applicable parties

**Shipping Notices**
- Process required (off-system) shipping and customs documentation

**Checking of Orders Processed for Shipment**
- Daily check of all orders processed for shipment to ensure quantities reported are in fact quantities physically shipped.
- Check to be validated by an authorized stamp and signature

**Audit and Code**
- All off-shore freight and forwarder invoices
- Submit invoices to Accounts Payable within the acceptable time frame
- Follow up on problem / questionable billings with applicable transport company.

**Exports - Off Shore and Caricom Shipments**
- Arrange for containers and transport
- Work directly with freight forwarders and coordinate with shippers
- Finalize bookings when required, and coordinate shipment information with freight forwarder / carrier when needed
- Process Temporary Import Bonds when needed
- Knowledge of required documentation to accompany shipment
- Knowledge of export regulations - to be maintained and acted upon
- Request freight quotes
- Maintain easy-to-access files on all off-shore exports on a per order basis
- Document off-shore shipment information

**UPS / FedEx Shipping Systems**
- Process packages which are to ship via UPS or FedEx
- Keep up to date on courier technology
- Order courier supplies as required

**Procedures**
- Maintain all related standard operating procedures
- Maintain the Traffic Service Guide
- Advise of new procedures required
- Assist in drafting new procedures
- Maintain records of essential office supplies and reorder when required

**Departmental Coverage / Cross Training**
- Provide departmental coverage as directed by the Traffic Supervisor
- Participate in interdepartmental cross-training as directed by the Supervisor

**Goals & Objectives**
- Participate and work towards obtaining desired results on goals and objectives that have been specifically assigned.

**People Skills**
- Promote teamwork, cooperation, and effective communication within the department and company. This includes verbal and written methods of communication. Interact with all levels of the operation in a professional manner.

**QUALIFICATIONS**:
**Education**
- Grade 12 diploma or equivalent
- Secondary Education an asset
- CITA and/or CITT courses are an asset

**Experience**
- 2 years’ experience working in a transportation, warehousing, and distribution environment

**Abilities**
- Experience with Microsoft Word and Excel
- Display and maintain accurate data entry and record skills
- Excellent planning skills and capable of meeting tight deadlines
- Good interpersonal, communication (verbal and written), and organizational skills
- Self-driven and committed to learn and grow with Winpak Division.



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