Real Estate Administrative Assistant

2 days ago

North York, Canada Royal LePage Signature Realty Full time

**About Us**
We are a boutique residential real estate team in the Greater Toronto Area dedicated to providing exceptional service to our clients. We are looking for a proactive, detail-oriented Executive Assistant to support the Team's Broker and oversee real estate operations, ensuring seamless workflows and an outstanding client experience.

**Position Overview**
As a Real Estate Executive Assistant, you will play a critical role in managing administrative tasks, optimizing the owner’s time, and supporting real estate transactions and over seeing the operation of the team. This role combines executive-level support, operational oversight, and client-facing responsibilities in a fast-paced, high-impact environment.

**Qualifications**
- Advance Computer Skills
- Driving: Must have a _valid Driver's License_ and a Car
- Real Estate Administrative experience**:2 years minimum**:

- Exceptional communication skills in English, both written and verbal

**Full Job Description**

High Volume Real Estate Team is seeking a detail-oriented Full-time Administration Assistant to join their team.

**Must have **_**2+ years’ experience in Real Estate Administration.**_

**Must have a car and a driver’s license.**

**Hours**:
**Monday to Thursday 9 - 6**
**Fridays 9 PM to 5 PM**

**Start Date: TBD**

**Responsibilities**
- Run general errands and task like pick-ups and drop offs, key exchanges
- Book/schedule photographers and other 3rdparty contractors for listings
- Upload and update listings on MLS
- Manage and co-ordinate new listings
- Type offers using Webforms
- DocuSigning Offers
- Schedule property appointments
- Manage database
- Assist with open house preparation
- Update social media with new listings (Facebook/Instagram)
- Facilitate client events and other related duties as directed
- Organizing monthly events for clients and handling all related tasks from A to Z.
- Handling social media marketing and content creation using certain content creation apps on iPhone.
- Servicing listings such as installing sign, lockbox, picking up and dropping of keys, checks and bank drafts.
- Database management using Follow Up Boss CRM
- Implement Back-end systems to create efficiencies and automation
- Task and Project Management: Maintain task lists, track deadlines, and ensure timely follow-up on key items.
- Marketing Support: Help create and distribute property marketing materials and manage online advertising campaigns.
- Event and Meeting Coordination: Organize team meetings, prepare agendas, and assist with client events

**Character Traits**
- Well organized
- Able to work on multiple projects
- Attention to detail
- Work well independently and within a team
- Great interpersonal skills
- Professional and respectful of confidentiality
- Courteous, positive, and service-oriented
- Work very well under pressure
- Embraces technology

**Job Types**: Full-time, Permanent

Salary**:$55,000.00-$70,000.00** per year (Opportunity to make bonus through our referral system - An Additional $5000 to $25,000)

**Schedule**:

- Monday to Friday
- 9 AM to 6 PM
- Must be accessible after hours and weekends.

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- North York, ON M3C 0H5: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Driving: 1 year
- Real Estate Administrative experience**:2 years **(MUST)

**Language**:

- English

Work Location: In person

**How to Apply**

Submit your resume and **a brief 3-minute video** explaining why you’re a great fit for this role. We look forward to hearing from you

Pay: $55,000.00-$70,000.00 per year

Additional pay:

- Bonus pay
- Commission pay

**Benefits**:

- Company events
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Experience using Follow Up Boss CRM?

**Experience**:

- Real Estate Administration: 2 years (required)

**Language**:

- Chinese (preferred)

Work Location: In person

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