Executive Assistant

3 weeks ago

Montréal, Canada Maadco Paints Full time

Titre du poste : Assistant(e) de direc,on junior

A propos de nous:
Nous disposons de plusieurs points de vente au d.tail proposant diff.rentes fournitures pour la

construc%on et la r.nova%on des maisons. En outre, nous sommes un fournisseur de premier plan de

services de loca%on d'.quipements et d'ou%ls, au service d'un large.ventail de clients, des propri.taires

aux entrepreneurs. Nous sommes fiers d'offrir une vaste s.lec%on d'.quipements et d'ou%ls de haute

qualit. pour aider nos clients. mener. bien leurs projets de mani.re efficace et en toute s.curit..

Descrip,on du poste:
En tant qu'assistant(e) de direc%on junior au si.ge social, vous jouerez un r.le essen%el dans le

fonc%onnement efficace de nos fonc%ons de direc%on tout en contribuant aux t.ches administra%ves

g.n.rales. Vos responsabilit.s s'.tendront de l'assistance. la direc%on. la ges%on du bureau, garan%ssant

ainsi le bon d.roulement de nos op.ra%ons quo%diennes.

Principales responsabilités:
Sou3en administra3f:

- Fournir un sou%en administra%f au niveau de la direc%on, y compris la ges%on des calendriers de

la direc%on, la coordina%on des pr.para%fs de voyage et le traitement de la correspondance

confiden%elle.
- Fournir un sou%en administra%f g.n.ral, notamment en r.pondant au t.l.phone, en g.rant les

courriels et en s'occupant du courrier entrant et sortant.
- .tre le "bras droit" de l'.quipe de direc%on.
- Commander et entretenir les fournitures de bureau, en veillant. ce que le bureau soit bien

approvisionn..
- Pr.parer les ordres du jour des r.unions, r.diger les proc.s-verbaux et tenir les dossiers.
- Cr.er, meSre en forme et relire des documents, des rapports et des contrats pour toutes les

en%t.s commerciales, y compris le commerce de d.tail et l'immobilier.
- Par%ciper. la ges%on des documents et. l'organisa%on des dossiers.
- Servir de premier point de contact et de sou%en. l'.quipe charg.e des paiements et des cr.ances.
- Assurer une r.cep%on accueillante et professionnelle.

Ressources humaines:

- V.rifier et approuver les heures travaill.es par les employ.s. l'aide d'un logiciel de

comptabilisa%on du temps et faire des ajustements au besoin.
- Aider les employ.s et r.pondre aux ques%ons rela%ves. la ges%on du temps et. r.soudre les

divergences.
- Traiter la paie, en veillant. ce que toutes les donn.es rela%ves au temps et aux salaires soient

correctement saisies.
- Aider. l'adh.sion aux avantages sociaux et r.pondre aux ques%ons de base sur les avantages

sociaux.
- Maintenir et meSre. jour les dossiers des employ.s, y compris les informa%ons personnelles, les

coordonn.es et les changements li.s. l'emploi.
- Assurer la confiden%alit. et la s.curit. des donn.es des employ.s.

Qualifica,ons:

- Dipl.me d'.tudes secondaires ou.quivalent (un dipl.me d'.tudes sup.rieures ou des

cer%fica%ons per%nentes sont un plus).
- 5 ans d'exp.rience dans le domaine du sou%en administra%f ou dans des fonc%ons similaires.
- Solides comp.tences organisa%onnelles et souci du d.tail.
- Ma.trise des applica%ons MicrosoR Office.
- La connaissance des logiciels de paie est un atout.
- Excellentes ap%tudes. la communica%on et aux rela%ons interpersonnelles.
- Capacit.. pr.server la confiden%alit. et. traiter des informa%ons sensibles.
- Solides capacit.s de ges%on du temps et d'ex.cu%on de t.ches mul%ples.

Avantages:

- Salaire comp.%%f
- Assurance maladie et dentaire
- Cong.s pay.s et indemnit.s de vacances
- Possibilit.s de forma%on et de d.veloppement de carri.re

**About Us**:
We have several retail locations offering different construction and home renovation supplies. Moreso, we are a leading provider of equipment and tool rental services, serving a wide range of customers from homeowners to contractors. We take pride in offering a vast selection of high-quality equipment and tools to help our customers complete their projects efficiently and safely.

As our Junior Executive Assistant in the Head Office, you will play a pivotal role in supporting the efficient operation of our executive functions while contributing to general administrative tasks. Your responsibilities will span across executive support and office management, ensuring the smooth running of our daily operations.

**Key Responsibilities**:

- Office Support:_
- Provide executive-level administrative support, including managing executive calendars, coordinating travel arrangements and handling confidential correspondence.
- Be the ‘right-hand’ of the executive team.
- Order and maintain office supplies, ensuring the office is well-stocked.
- Prepare meeting agendas, take minutes, and maintain records.
- Create, format, and proofread documents, reports, and contracts for all business entities, including retail and real estate.
- Assist in document management and file organization.
- Act as a first point of contact and back-up to the payables and receivables team.
- Ensure a welcoming and professional reception experience.
- Human Resources:_
- Verify and appr

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