Executive Assistant

2 weeks ago

Montréal, Canada ARC Group Benefits Inc. Full time

**Summary**

The Executive/Personal Assistant will provide high-level administrative and personal support exclusively to the CEO. This role requires exceptional organizational skills, discretion, and the ability to multitask in a fast-paced environment. You will be a trusted partner, ensuring the smooth operation of both professional and personal schedules.

**Key Responsibilities**

**Executive Support**:

- Manage and maintain the CEO's schedule, including meetings, appointments, and travel arrangements.
- Prepare and organize materials for meetings, presentations, and reports.
- Coordinate communication between the CEO and internal/external stakeholders.
- Assist with project management and tracking deliverables.

**Personal Support**:

- Handle personal errands and tasks for the CEO as needed.
- Coordinate household management activities, such as maintenance, vendors, or appointments.
- Organize personal events, including travel plans and family scheduling.

**Administrative Duties**:

- Manage confidential information with discretion and professionalism.
- Maintain an organized filing system for both physical and digital documents.
- Assist with budget tracking, expense reports, and invoice processing.
- Research and source information or services as required.

**Qualifications**:

- Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills in both English and French.
- Ability to anticipate needs and act proactively.
- High level of discretion and confidentiality.

**Preferred Skills**:

- Experience in Group insurance industry.
- Familiarity with project management tools and software.
- Multilingual capabilities beyond the required languages are a plus.

**What We Offer**:

- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- A collaborative and supportive work environment.

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