Executive Assistant

2 weeks ago

Toronto, Canada Pier 4 Ltd Full time

**Executive Assistant**

**Opportunity**

We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Pier 4 values diversity and is committed to equal opportunity. At Pier 4, success is about more than having a healthy bottom line and we are committed to making Pier 4 an amazing and unique place to work for each member of our team.

The **Executive Assistant** to the **CEO and CFO** is responsible for providing support including: managing schedules, handling correspondence, organizing meetings, maintaining records, ensuring smooth operations and effective communication within the organization. This individual will be a self-starter, highly motivated and thrive working in a fast-paced team environment.

**Responsibilities**

While every day may bring new and different challenges the responsibilities for the Executive Assistant include:

- **Managing the CEO and CFO’s calendars**: This involves scheduling appointments, meetings, and events, and ensuring that the CEO and CFO are aware of their schedules and commitments. Responsible for organizing their calendars of internal and external meetings and events, including resolving issues, making travel arrangements, and more. It is ultimately the responsibility of the Executive Assistant to ensure that the CEO and CFO are where they need to be when they need to be there. Factoring in necessary downtime, personal commitments, and their specific scheduling preferences.
- **Organizing meetings**: This involves coordinating logistics, preparing agendas, and taking minutes as required. Co-ordinate and prepare documents and Board package to be reviewed and presented to the board of directors, executives and other committees.
- **Maintaining records**: This includes maintaining effective systems and processes for simplified document management. Maintain various corporate records and documents.
- **Providing general support**: This includes tasks such as answering phone calls, greeting visitors, coordinating travel arrangements and personal errands.
- **Managing Confidential Information**:The CEO and CFO are privy to sensitive matters requiring the highest levels of confidentiality. Honoring confidentiality, using discretion, and practicing good judgment are all integral to success in this role.

**Education, Experience and Qualifications**:

- Bachelor’s degree or certificate in related field
- Self-motivated with a sense of urgency
- Excellent written and verbal communication skills
- Time-management skills
- Ability to pay attention to detail
- Organization skills
- Ability to multitask
- Solid understanding of Microsoft Office
- Resilience
- Discretion

  • Executive / Administrative Assistant

    Found in: Jooble CA O C2 - 2 weeks ago

    Toronto, ON, Canada RedBranch Executive Search & Recruitment Inc. Full time

    Our client is a successful real estate development company located in Vaughan and they a great opportunity for an Administrative/Executive Assistant. This is an onsite role. Responsibilities Supporting 3 executives including the CEO Oversee calendar management, meetings and events organization, travel management Oversee incoming and outgoing...

  • Executive / Administrative Assistant

    2 weeks ago

    Old Toronto, Canada RedBranch Executive Search & Recruitment Inc. Full time

    Our client is a successful real estate development company located in Vaughan and they a great opportunity for an Administrative/Executive Assistant. This is an onsite role. Responsibilities Supporting 3 executives including the CEO Oversee calendar management, meetings and events organization, travel management Oversee incoming and outgoing...

  • Executive / Administrative Assistant

    2 weeks ago

    Old Toronto, Canada RedBranch Executive Search & Recruitment Inc. Full time

    Our client is a successful real estate development company located in Vaughan and they a great opportunity for an Administrative/Executive Assistant. This is an onsite role. Responsibilities Supporting 3 executives including the CEO Oversee calendar management, meetings and events organization, travel management Oversee incoming and outgoing...

  • Executive / Administrative Assistant

    2 weeks ago

    Old Toronto, Canada RedBranch Executive Search & Recruitment Inc. Full time

    Our client is a successful real estate development company located in Vaughan and they a great opportunity for an Administrative/Executive Assistant. This is an onsite role. Responsibilities Supporting 3 executives including the CEO Oversee calendar management, meetings and events organization, travel management Oversee incoming and outgoing...

  • Executive Assistant

    Found in: Jooble CA O C2 - 2 weeks ago

    Toronto, ON, Canada RedBranch Executive Search & Recruitment Inc. Full time

    Our client is a successful real estate development company located in Vaughan and they a great opportunity for an Administrative/Executive Assistant. Supporting 3 executives including the CEO Administrative support including reports and meeting notes Project coordination including documentation, organizing, progress reports Planning and organizing...

  • Executive Assistant

    11 hours ago

    Toronto, Canada ROI ADS LLC Full time

    Job Title: Executive Personal Assistant Location: Toronto We are seeking a highly organized, proactive, and professional Executive Personal Assistant to provide comprehensive support to our executive team. As an Executive Personal Assistant, you will play a crucial role in managing day-to-day administrative tasks, ensuring the smooth functioning of the...

  • Executive Assistant

    1 day ago

    Toronto, Canada Artisan Corporation Full time

    Position: Executive Assistant We are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...

  • Executive Assistant

    15 hours ago

    Toronto, Canada Artisan Corporation Full time

    Position: Executive Assistant We are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...

  • Executive Assistant

    1 day ago

    Toronto, Canada Artisan Corporation Full time

    Position: Executive Assistant We are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...

  • Executive Assistant

    2 days ago

    Toronto, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    2 days ago

    Toronto, Canada Artisan Corporation Full time

    Position: Executive AssistantWe are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...

  • Executive Assistant

    Found in: Appcast CA C2 Glassdoor - 14 hours ago

    Toronto, Canada Artisan Corporation Full time

    Position: Executive AssistantWe are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...

  • Executive Assistant

    Found in: Whatjobs CA C2 - 1 day ago

    Toronto, Canada Artisan Corporation Full time

    Position: Executive Assistant We are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...

  • Executive Assistant

    Found in: Appcast CA A2 P - 2 days ago

    Toronto, Canada Artisan Corporation Full time

    Position: Executive AssistantWe are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...

  • Executive Assistant

    4 days ago

    Toronto, Canada Navacord Full time

    **WE OFFER**: - Great learning and growth opportunities - Hybrid remote work flexibility - A competitive compensation package - Full Benefits Package - RRSP Matching Program - Professional Development Courses & Designations - 100% tuition re-imbursement for business relevant courses and training - Vary days - including a day off for your...

  • Executive Assistant

    2 days ago

    Toronto, Canada The Ontario Secondary School Teachers' Federation District 12 Toronto Full time

    **ONTARIO SECONDARY SCHOOL TEACHERS’ FEDERATION TORONTO** **1482 Bathurst Street, Suite 300, York, Ontario M5P 3H1** Job Posting for the position of **Executive Assistant** **OVERALL EXPECTATIONS** The OSSTF Toronto office is a professional environment serving members of three Bargaining Units - Occasional Teachers (supply teachers), Professional...

  • Executive Assistant

    1 day ago

    Toronto, Canada Informal Systems Full time

    **Executive Assistant** Full Time Canada, USA, Remote **About Informal** We believe in creating trust in software and money and are looking to grow the team with exceptional individuals who share our passion for building this future. Informal is structured with five business units which include: - Cosmos Hub: A core developer of the Cosmos Hub...

  • Executive Assistant

    4 days ago

    Toronto, Canada TD Bank Full time

    **TD Description** Stay current and competitive. Carve out a career for yourself. Grow with us. **Department Overview** As Executive Assistant to the Head of Interest Rate Trading, this role will provide dedicated business office and administrative support. The nature of the tasks and activities may vary in scope and complexity and generally requires...

  • Executive Assistant

    3 days ago

    Toronto, Canada Notified Full time

    **Notified** **is hiring an** Executive Assistant**. We are open to the Executive Assistant working out of our El Segundo, CA; Chicago, IL or Toronto, Canada office. This position will offer a hybrid work schedule; Tuesday, Wednesday & Thursday in the office with the option of working remotely on Monday & Friday unless needed. Someone who is a self-starter...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Mosaic Partners Full time

    Top Tier Public Accounting Firm looking for a Executive Assistant to join their growing team. This is an excellent opportunity to be responsible for working closely with the partner and other team members to complete confidential administrative tasks and ensure the smooth day-to-day operations of the Partners practice. In addition to your administrative...