Graduate Services Assistant

2 months ago


Oshawa, Canada Ontario Tech University Full time

**Graduate Services Assistant - Limited Term**

**Tracking Code: req720**

**Faculty/Department**: School of Graduate and Postdoctoral Studies

**Number of Positions**:1

**Appointment Type**: Limited Term 12 months

**Hours of Work**: 35 hours per week

**Salary Range**:Level 5 - Starting Salary, Step 1 $46,196

**Posting Date**:July 12, 2023

**Closing Date**: July 19, 2023

**Job Summary**:
**This position will work in the office 4 days a week, Monday toThursday, and work remotely on Friday's.**

**Nature of work**:
Reporting to the Manager, this position is responsible for the supporting the SGPS team and providing various administrative tasks as well as being the frontline for SGPS.

**Responsibilities/accountabilities**:
**Frontline Support**
- Provides support in frontline services to applicants, students and general public as required

***Admissions Support**
- Communicate with applicant general inquiries regarding admission processes and expectations
- Check applicant files to ensure that supporting documents are complete and verified

**Other Office Support**
- Provide general administrative support to the SGPS office
- Perform data entry on key projects and tasks as requested
- Assist with information gathering and data entry/management
- Assist with event coordination
- Other duties as required

**Required Skills**:

- Exceptional attention to detail
- High level of confidentiality
- Ability to handle a high workload during peak periods
- Commitment to excellent customer service

**Required Education**:

- Completion of 2-year post-secondary program
- Verification of Academic credentials may be required

**Required Experience**:

- 1-3 years experience in a university setting
- Experience in database maintenance and producing reports and statistics
- Experience working in an environment with high volumes of work requiring independent judgment

**How to Apply**:
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

**Job Location**: Oshawa, Ontario, Canada

**Expected Start Date**: 8/8/2023

**Expected** End Date**: 8/16/2024



  • Oshawa, Canada Ontario Tech University Full time

    **Graduate Program Assistant** **Tracking Code: req789** **Faculty/Department**: Faculty of Health Sciences **Number of Positions**:1 **Appointment Type**: Full-Time Continuing **Hours of Work**: 35 hours per week **Salary Range**:Level 6 - Starting Salary, Step 1 $50,054 **Posting Date**:August 10, 2023 **Closing Date**: August 25, 2023 **Job...


  • Oshawa, Canada Balfour Full time

    GradImages is currently looking for Assistants/Trainee Photographers to work with us during graduation events in and around  Oshwa, ON starting on, June 5th ! Are you looking for a way to make some extra money part-time, have reliable transportation, a flexible schedule, and own a dark-colored business suit? GradImages may have the perfect opportunity for...


  • Oshawa, Canada Ontario Tech University Full time

    **Graduate Program Assistant - Limited Term** **Tracking Code: req1122** **Faculty/Department**: Faculty of Engineering and Applied Science **Number of Positions**:1 **Appointment Type**: Limited Term 12-months **Hours of Work**: 35 hours per week **Salary Range**:Level 6 - Starting Salary, Step 1 $50,054 **Posting Date**:May 27, 2024 **Closing...


  • Oshawa, Canada Ontario Tech University Full time

    Graduate Program Assistant - Limited Term Tracking Code: req1122 Faculty/Department:  Faculty of Engineering and Applied Science Number of Positions:  1 Appointment Type:  Limited Term 12-months Hours of Work:  35 hours per week  Salary Range:  Level 6 - Starting Salary, Step 1 $50,054 Posting Date:  May 27, 2024 Closing Date:...


  • Oshawa, Canada Ontario Tech University Full time

    **Graduate Marketing and Communications Coordinator** **Tracking Code: req1039** **Faculty/Department**: School of Graduate and Postdoctoral Studies **Number of Positions**:1 **Appointment Type**: Limited Term 10 months **Hours of Work**: 35 hours per week **Salary Range**:Level 7 - Starting Salary, Step 1 $54,848 **Posting Date**:March 13,...


  • Oshawa, Canada Ontario Tech University Full time

    **Graduate Thesis Coordinator** **Tracking Code: req642** **Faculty/Department**: School of Graduate and Postdoctoral Studies **Number of Positions**:1 **Appointment Type**: Limited Term 14 months **Hours of Work**: 35 hours per week **Salary Range**:Level 7 - Starting Salary, Step 1 $54,848 **Posting Date**:June 30, 2023 **Closing Date**: July 7,...


  • Oshawa, Canada Ontario Tech University Full time

    **Graduate Admissions and Registration Coordinator - Limited Term** **Tracking Code: req934** **Faculty/Department**: School of Graduate and Postdoctoral Studies **Number of Positions**:1 **Appointment Type**: Limited Term 12 months **Hours of Work**: 35 hours per week **Salary Range**:Level 7 - Starting Salary, Step 1 $54,848 **Posting...


  • Oshawa, Canada Ontario Tech University Full time

    **Graduate Student Engagement Coordinator - Limited Term** **Tracking Code: req933** **Faculty/Department**: School of Graduate and Postdoctoral Studies **Number of Positions**:1 **Appointment Type**: Limited Term 16 months **Hours of Work**: 35 hours per week **Salary Range**:Level 7 - Starting Salary, Step 1 $54,848 **Posting Date**:November 15,...


  • Oshawa, Canada SPARK Pediatric Services Full time

    SPARK Pediatric Services is a private practice in the Durham Region serving children/youth and their families. SPARK offers a variety of therapies and services to meet children's unique needs! **Location**: Services may be offer at SPARK’s Whitby clinic (413 Dundas Street E - Unit 4) or SPARK’s Oshawa clinic (194 King Street W). **Hours of work**:...


  • Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...


  • Oshawa, Canada SCI Shared Resources, LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides clerical and administrative assistance supporting funeral operations. Other general duties include meeting the general public, answering questions and providing information on funeral and cremation information and other related...


  • Oshawa, Canada SCI Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides clerical and administrative assistance supporting funeral operations. Other general duties include meeting the general public, answering questions and providing information on funeral and cremation information and other...


  • Oshawa, Canada Lakeridge Health Full time

    **LAKERIDGE HEALTH** Job Title: People Service Assistant Program: Human Resources, Talent Aquisition **Job Type**: Regular Full Time **Salary**: $27.36 - $32.00 per hour Location: Lakeridge Health Oshawa Union: Non-Union Posting: UNEX - 2300000654 This vacancy is open to all qualified applicant commencing March 8, 2023 and closing at 11:59pm on March...


  • Oshawa, Canada Lakeridge Health Full time

    **People Services Assistant** - Department:_ Recruitment - Program:_ Human Resources - Status:_ Temporary Full Time 8 Hour Shifts, Days Schedule (Subject to Change) - Location:_ Lakeridge Health Oshawa - Wage Schedule:_ $28.188 - $32.966 per hour - File Number:_ 2300002231 Lakeridge Health is comprised of five hospitals, across the Durham Region, offering...

  • Recruitment Assistant

    1 month ago


    Oshawa, Canada Visarete Immigration Services Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years **Tasks**: - Identify current and prospective staffing requirements - Prepare and post notices and advertisements - Collect and screen applicants - Advise job applicants on employment requirements and terms...

  • Ece Assistant

    4 weeks ago


    Oshawa, Canada Tiny hoppers early learning Centre Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Bathe, diaper and feed infants and toddlers - Assist early childhood educators in carrying out programs that promote the physical, cognitive, emotional and social development of children - Lead activities by telling or reading stories, teaching...


  • Oshawa, Canada 2256032 Ontario Inc (delivering services on behalf of ServiceOntario) Full time

    Education: Secondary (high) school graduation certificate - Experience: Will train **Work setting**: - Private sector **Tasks**: - Answer inquiries and provide information to customers - Explain the type and cost of services offered - Issue receipts and other forms - Maintain records and statistics - Obtain and examine all relevant information to assess...


  • Oshawa, Canada Pathwise Credit Union Full time

    **Summary** The main focus of this role is to provide a full range of services to members including responding to members’ enquiries, analyzing needs and assisting members in utilizing the product or service that best meets those needs; cross sells credit union products; processes member transactions including deposits, withdrawals, bill payments, loan...


  • Oshawa, Canada Pathwise Credit Union Full time

    **Summary** The main focus of this role is to provide a full range of services to members including responding to members’ enquiries, analyzing needs and assisting members in utilizing the product or service that best meets those needs; cross sells credit union products; processes member transactions including deposits, withdrawals, bill payments, loan...


  • Oshawa, Canada 2256032 Ontario Inc (delivering services on behalf of ServiceOntario) Full time

    Education: Secondary (high) school graduation certificate - Experience: Will train **Work setting**: - Private sector **Tasks**: - Access and process information - Answer inquiries and provide information to customers - Explain the type and cost of services offered - Issue receipts and other forms - Maintain records and statistics - Perform general office...