Administrative Support Clerk

2 weeks ago

Harrison Hot Springs, Canada Fraser Health Full time

Salary range: The salary range for this position is CAD $24.04 - $25.61 / hour Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of nearly 45,000 medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

All new hires to Fraser Health must have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

**LinkedIn** (fraserhealthcareers) for first-hand employee insights.

Detailed Overview: Performs a variety of administrative support duties such as word processing, dictaphone, data entry and record management. Answers calls, receives and directs visitors/clients and responds to inquiries. Receives, sorts and distributes incoming/outgoing mail; operates office equipment; places purchase orders with external suppliers; maintains petty cash, office supplies and office manuals. Performs staffing and timekeeping duties as directed. Responsibilities:

- Assists with client intake by obtaining general and demographic information on referrals and appointments; ensures client record security and confidential handling of same; schedules and confirms clients for appointments, programs and/or services; reschedules client appointments as necessary. Maintains master appointment book for staff and physicians. Immediately notifies clinical staff when received information or observed behaviour suggests that a crisis/emergent situation exists.
- Completes dictations by transcribing from dictaphone; distributes consultation assessment reports as indicated by the physician.
- Maintains client data; compiles and categorizes as required to prepare a variety of statistical reports.
- Performs record management duties including setting up and maintaining office filing system; assembles files, assigns file numbers, prepares file folders, distributes and files documents and files. Liaises with other Mental Health offices regarding file retrieval and return.
- Performs reception duties such as answering calls, receiving and relaying messages, receiving and directing visitors/clients and by responding to in-person and telephone inquiries. Refers workflow problems to the Manager / designate.
- Arranges meetings by booking and setting up meeting rooms; maintains tidiness of reception area.
- Arranges for equipment/building service or repairs as required.
- Receives, records, sorts and distributes incoming and outgoing mail, faxes, internal correspondence and courier documents; signs for receipt of packages and shipments.
- Operates standard office equipment such as fax machines and photocopiers and carries out minor maintenance such as loading paper, removing paper jams and changing toner cartridges.
- Places purchase orders with external suppliers, checks vouchers, packing slips, verifies and or obtains approvals and coordinates pick-up or delivery of equipment/supplies. Maintains petty cash.
- Maintains a stock of office supplies in the work station area. Maintains office manuals.
- Performs staffing and timekeeping duties by calling in relief staff from a pre-established list, tracking hours worked and reviewing timesheets for accuracy as directed.
- Processes service authorizations as directed.
- Performs other related duties as assigned.

Qualifications:
**Education and Experience**

Grade 12, Office Administration Certificate plus one (1) year's recent, related experience or an equivalent combination of education, training and experience.

**Skills and Abilities**
- Knowledge of general office procedures.
- Knowledge of medical terminology.
- Business writing skills.
- Ability to type at 45 wpm.
- Ability to communicate effectively, both verbally and in writing.
- Ability to establish and maintain rapport with clients.
- Ability to work independently and in cooperation with others.
- Ability to organize and prioritize.
- Ability to operate related equipment.
- Physical ability to carry out the duties of the position.

  • Administrative Support Clerk/unit Aide

    4 weeks ago

    Harrison Hot Springs, Canada Fraser Health Full time

    Why Fraser Health?: Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others? If so, we want you to keep reading. Fraser Health is an equal opportunity employer that values diversity in the workplace. We are growing, the kind of growth you want to be a part of...

  • Administrative Support Clerk

    4 weeks ago

    Harrison Hot Springs, Canada Fraser Health Full time

    Why Fraser Health?: Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others? Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the...

  • Administrative Support Clerk/unit Aide

    1 month ago

    Harrison Hot Springs, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $24.80 - $26.43 / hour Why Fraser Health?: Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered...

  • Administrative Support Clerk

    4 weeks ago

    Harrison Hot Springs, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $24.04 - $25.61 / hour Why Fraser Health?: Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our...

  • Administrative Support Clerk

    4 weeks ago

    Harrison Hot Springs, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $24.04 - $25.61 / hour Why Fraser Health?: Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others? Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9...

  • Clerk/unit Aide

    1 month ago

    Harrison Hot Springs, Canada Fraser Health Full time

    Why Fraser Health?: Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others? If so, we want you to keep reading. Fraser Health is an equal opportunity employer that values diversity in the workplace. We are growing, the kind of growth you want to be a part of...

  • Clerk/unit Aide

    4 weeks ago

    Harrison Hot Springs, Canada Fraser Health Full time

    Why Fraser Health?: Do you have an eye for detail and thrive when juggling numerous tasks in a busy environment? Are you looking to bring your extensive clerical experience to a rewarding role? If you have answered “yes”, we want you to keep reading to explore your career with us! We currently have an exciting opportunity for a **Part Time Clerk/Unit...

  • Chief Financial Officer

    1 month ago

    Harrison Hot Springs, Canada The Village of Harrison Hot Springs Full time

    JOB OPPORTUNITY **Chief Financial Officer** **Full-Time Exempt Position** Located in the beautiful upper Fraser Valley, the Resort Municipality of Harrison Hot Springs is a friendly community with beautiful beaches, a vibrant cultural scene, and a balanced urban-rural lifestyle. Nestled against the picturesque Coast Mountains and beautiful Harrison Lake,...

  • Clerk/unit Aide

    1 month ago

    Harrison Hot Springs, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $24.80 - $26.43 / hour Why Fraser Health?: Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered...

  • Health Care Worker, Community Mental Health

    4 weeks ago

    Harrison Hot Springs, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $30.64 - $32.31 / hour Why Fraser Health?: Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our...

  • Personnel Manager

    2 days ago

    Harrison Hot Springs, Canada Harrison Hot Springs Resort Full time

    Harrison Hot Springs Resort and Spa Aldesta Hotel Group Ltd. POSITION TITLE: DIRECTOR OF HUMAN RESOURCES DEPARTMENT: HUMAN RESOURCES REPORTS TO: GENERAL MANAGER LAST UPDATED: June 28, 2023 : Reporting to the General Manager and Corporate Human Resources, the Personnel Manager's functions as the resort’s Strategic Human Resources Business Partner...

  • Food and Beverage Outlets Manager

    2 days ago

    Harrison Hot Springs, Canada Harrison Hot Springs Resort Full time

    ***: Together with the supervisors in the outlets oversees and ensure the quality standards of the food and beverage operations for the Harrison Hot_Springs Springs Resort and Spa are maintained and facilities provide the optimal level of service. **ESSENTIAL FUNCTIONS**: - Direct supervisory staff in the efficient and safe operation of all food and...

  • Post Office Assistant

    2 days ago

    Harrison Hot Springs, Canada Canada Post - Postes Canada Full time

    Job Requisition Id: 170856 Business Function: Retail Primary City: HARRISON HOT SPRINGS Other Location(s): Province: British Columbia Employment Type: On Call Employment Status: Temporary Language Requirement: English Essential Number of Vacancies: 1 **Salary**: $18.44 per hour Job Closing Date (MM/DD/YYYY): 07/15/2023 If you have ambition, talent and...

  • Food and Beverage Manager

    1 day ago

    Harrison Hot Springs, Canada Harrison Hot Springs Resort Full time

    ***: Together with the supervisors in the outlets oversees and ensure the quality standards of the food and beverage operations for the Harrison Hot Springs Springs Resort are maintained and facilities provide the optimal level of service. **ESSENTIAL FUNCTIONS**: - Direct supervisory staff in the efficient and safe operation of all food and beverage...

  • Office Administrator

    1 day ago

    Radium Hot Springs, Canada Radium Golf Group Full time

    **Title**:Administration/Office Assistant **Reports to**: General Manager **Pay status**: Contract -hourly / $21.00 / ( term to be discussed) Start date : March 1, 2023 to November 30, 2023 Position could be yearly **Time sheets: As the Administration Assistant, you are expected to be available as needed and fulfill at least the minimum work week...

  • IT Coordinator

    4 weeks ago

    Fairmont Hot Springs, Canada Fairmont Hot Springs Resort Full time

    **Position Summary**:As the IT Coordinator, you will be responsible for maintaining, troubleshooting, and optimizing the resort's information technology systems. Your role will play a crucial part in ensuring seamless operations, exceptional guest experiences, and efficient communication across all departments. **Major Duties & Responsibilities**: -...

  • Maintenance Worker II – Trail Crew Member

    4 days ago

    Radium Hot Springs, Canada Treasury Board of Canada Secretariat Full time

    Maintenance Worker II Trail Crew Member Reference number: CAP22J-- Selection process number: -PKS-LLYK-EA- Important messages We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact...

  • Chef de Cuisine

    5 days ago

    Fairmont Banff Springs, Canada Fairmont Hotels and Resorts Full time

    Company DescriptionWho We AreJoin the team at Fairmont Banff Springs. Set in one of Western Canada's most spectacular alpine destinations, Banff offers a unique community of hospitality enthusiasts, outdoor adventure seekers, artists, entertainers, and families alike. It's the perfect work/life combination.Job DescriptionChef de CuisineWork with our team of...

  • Sous Chef

    5 days ago

    Fairmont Banff Springs, Canada Fairmont Hotels and Resorts Full time

    Company DescriptionWho We Are:Join the team at Fairmont Banff Springs. Set in one of Western Canada's most spectacular alpine destinations, Banff offers a unique community of hospitality enthusiasts, outdoor adventure seekers, artists, entertainers, and families alike. It's the perfect work/life combination.Job DescriptionWork with our team of Chefs creating...