Administrative Support Clerk/unit Aide

3 weeks ago

Harrison Hot Springs, Canada Fraser Health Full time

Why Fraser Health?:
Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others? If so, we want you to keep reading.

Fraser Health is an equal opportunity employer that values diversity in the workplace. We are growing, the kind of growth you want to be a part of as you improve the opportunity to enhance and expand your skills. We are the largest and fastest growing Health Authority in Canada. Over 25,000 employees, 2,500 physicians and 6,500 volunteers provide a wide range of integrated health care services to over 1.8 million people living in Metro Vancouver and the Fraser Valley.

We hire great people for outstanding jobs. We are looking for
**Relief**
**Part Tim**
**e Administrative Support Clerk/Unit Aide **in our
** Home Health **department in
**Hope**
**, BC.**

**Your specific job duties will include**:

- Maintain the inventory of medical supplies.
- Perform a wide range of administrative clerical duties including reception services
- Follow procedures to clean and maintain medical equipment & instruments

You will take a thorough, hands-on approach to deliver high quality and precise work. A focused approach is needed to complete routine day to day tasks and handle changing calendars, priorities, and timelines. You will carry a high level of integrity, discretion, and confidentiality.

**Are you motivated to join the team? We will be looking for you to have the following**:

- Completion of Grade 12
- Completion of an Office Administration or Medical Office Assistant Certificate
- One (1) year recent related experience
- Valid BC Driver’s License and access to a personal vehicle for business-related purposes
- Ability to type 50 wpm

**An equivalent combination of education, training and experience is acceptable.**

**Valued benefits**

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment.

Detailed Overview:
The Administrative Support Clerk/Unit Aide performs a variety of administrative support functions such as providing reception services, typing technical and non-technical material utilizing word processing software, setting-up and maintaining filing system, assisting with the intake of clients, processing incoming and outgoing mail, faxes, reports/records, and courier documents, maintaining levels of stationery and office supplies, arranging meetings/special functions and operating office equipment.

In addition, the Administrative Support Clerk/Unit Aide assists Public Health Nurses in a variety of support and service areas such as organizing and setting up immunization clinics; distribution of supplies for needle exchange programs; maintaining and distributing the Unit's biological supply; conducting hearing and vision screening, maintaining and cleaning a variety of supplies and equipment.

**Responsibilities**:

- Provides reception services for the designated office by operating a multi-line switchboard or phone, answering/directing incoming calls for staff, taking messages, answering routine inquiries and providing information of a general nature; receives visitors and refers to appropriate areas; assists with arranging and contacting other agencies to obtain client information, as required.
- Sets up and maintains a filing system for a variety of records such as client records, correspondence, reports, minutes, directories and personal information by creating and labelling files, developing forms, indexing materials and filing.
- Assists with client intake by scheduling and confirming client appointments, obtaining client information, completing required documentation, maintaining wait lists and sending information to relevant sources; inputs data and information into relevant computer system for the purpose of admitting and/or discharging clients; updates records on a regular basis, as required.
- Types correspondence, reports and documents from rough draft, general instruction and/or recording devices by utilizing various computer software; inputs client information, maintains registries, develops templates and types from handwritten draft or general instruction; prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to clients/families and others.
- Provides clerical support to home support providers by ensuring payment and client care for a designated area(s); enters data into a computerized system, sends service authorization forms and related forms to the home support provider to initiate service, change service and change client care level and/or client cost, where applicable; receives and reconciles data reports against client records, identifies any discrepancies and forwards information to the designated Home Health Professional for follow up.
- Coordinates, organizes and/or conducts hearing a

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