Executive Assistant/event Coordinator

3 weeks ago


Lloydminster, Canada Lloydminster Chamber of Commerce Full time

Executive Assistant/Event Coordinator

Full time - Permanent Position

**Position**:
The Executive Assistant/Event Coordinator will assist with the daily administrative duties of the Lloydminster Chamber of Commerce office. The Executive Assistant/Event Coordinator will perform all duties as specified in the job description and as directed by the Executive Director.

**Responsibilities**:
- Answer the telephone and directs calls as required-
- Greet visitors to the Chamber office and assists in providing requested information-
- Complete other duties as required to maintain a professional and efficient office-
- Kees the main office area tidy-
- Maintain the current database of members and their business information-
- Bring to the attention of the Executive Director, any and all supplies that are needed-
- Carry out administrative functions in support of the Executive Director, including report preparation, filing, report writing, and mailing.-
- Prepare meeting agendas, reports and attend all meetings to take minutes (member relations committee, political action committee, and other meetings as requested)-
- Maintain the current database of members and their business information-
- Maintain a calendar of appointments and meetings for the Executive Director and ensures she is reminded of meetings and deadlines when necessary-
- Prepare the bi-weekly newsletter**_Event Coordination:_**

Plan all areas of the following events:
- Chamber AGM (March)-
- Golf Tournament (May)-
- Economic Partnership Summit (September)-
- Business Awards (October)-
- Chamber Connects (ongoing)-
- Chamber on Taps (ongoing)-
- Various Government Events such as MP/MLA/Mayor and Council Meetings/Luncheons-
- Other events that may come up throughout the year**Other duties**:
- Some evening and weekend work for events-
- Other duties as requested-
- Provides office support to other staff**Knowledge,**
**Skills**
**and Abilities**- Excellent interpersonal communication skills-
- Good organizational skills, including the ability to work in a multitask setting-
- Ability to prioritize and time manage-
- Strong skills with the following programs: Microsoft Word, Excel, Publisher, PowerPoint, Outlook, Teams, SharePoint and One DriveThis is a 35 hours per week, full-time position, Monday to Friday from 8:30 am to 4:30 pm.

**Lloydminster Chamber of Commerce****:
Teri-Lynn Mackie
- Box 10446 Lloydminster AB T9V 3A5
- (780) 875-9013
- (780) 875-0755
- Visit Website


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