Administrative Assistant

3 weeks ago

Lloydminster, Canada Cenovus Energy Inc. Full time
Worker Type: Employee

Group: Field Ops, Control Center & Maintenance Department

Job Post End Date: 05/18/2024

About this opportunity:

Reporting to the Senior Manager, Operations & Maintenance, the Administrative Assistant is responsible for providing administrative & business support in a professional, time sensitive, and confidential manner. The successful candidate will perform a variety of clerical functions and work in a variety of computer-based systems.

We're looking for someone who is a self-starter, cares about the team they work with, and the work they do.

This position is within our Husky Midstream General Partnership group (HMGP) and located in Lloydminster, SK. and requires the successful candidate to live in the area.

Interested in working in Lloydminster? Learn more

What you'll do:

Handle applicable day-to-day administrative requirements, such as:

  • Arranging lunches, accommodations & travel as required for on-site and off-site meetings and events.

  • Office moves.

  • Meeting minutes, action tracking as required.

  • Office supply orders

  • PPE orders

  • Onboarding & offboarding tasks

Vehicle Administration:

  • Monthly vehicle assignment verification

  • Single point of contact for insurance & fuel cards, new/change driver requests

  • In Vehicle Monitoring System (Geotab) Superuser - adding users & trucks into system, coordinate device repairs, run driver specific reports as required.

Support electronic document management processes:

  • Policies & Procedures Hub document steward

  • Training ticket entry into Learner Management System

  • Document Management System (HDMS) filing, examples: crossing agreements, aerial surveys.

  • DocuSign submissions

Governance of the card access & security system for Husky Midstream Assets:

  • Access/card audits

  • New requests & offboarding

  • Liaise with Cenovus building services.

  • Pipeline key management

Time Administrator:

  • Operations schedule management in SAP

  • Monthly time balance & verification

  • Overtime report & verification

  • Train new staff on time entry

SharePoint Site Administration:

  • Create & maintain Resource Center SharePoint page.

Who you are:

  • Must be legally entitled to work in Canada.

  • Grade 12 Diploma or GED equivalent.

  • An Administration or Business Diploma from a technical school or Community College. Candidates with commensurate experience and training (min 5 years) would be considered.

  • Minimum 3 years of progressive related office administrative experience.

  • Excellent computer skills in the Microsoft suite (Outlook, Word, Excel, PowerPoint, SharePoint, Power Automate). Knowledge of Visio, and SAP would be an asset.

  • Proven ability to prioritize and manage multiple projects/tasks with several priorities and deadlines.

  • Ability to work independently in a fast-paced, diverse environment, using a high degree of initiative and attention to detail.

  • Clear understanding of the department, business unit and corporate objectives and how they relate to individual employees within the department.

  • Extremely professional, and confidential.

  • Advanced interpersonal skills such as tact, diplomacy, communication (both verbal and written), and conflict resolution.

Note: The application deadline for this position is 11:59 PM MT May 17, 2024

If you require accessibility assistance to complete the on-line application or otherwise apply for an open position with Cenovus, its subsidiaries and affiliates, please email careeropportunities@cenovus.com.

About Husky Midstream (HMGP):

Husky Midstream owns and operates approximately 2,200 kilometers of pipeline in the Lloydminster region, 5.9 million barrels of oil storage capacity at Hardisty, Alberta and Lloydminster, Alberta, and other ancillary infrastructure assets. It is responsible for blending Western Canadian Select, the benchmark for heavy Canadian crude oil.

Partnership Structure:

The Company is owned by CK Infrastructure Holdings Limited (CKI) (16.25%), Power Assets Holdings Limited (48.75%) and Cenovus Energy Inc. (35%). Cenovus is the operator.

CKI and Power Assets are global infrastructure companies trading on the Hong Kong Stock Exchange.

For more information, visit huskymidstream.com.

About Cenovus:

We're a Canadian-based integrated energy company headquartered in Calgary. We're committed to maximizing value by sustainably developing our assets in a safe, innovative, and cost-efficient manner, integrating environmental, social and governance considerations into our business plans.

Find Cenovus on Facebook, Twitter, LinkedIn, YouTube and Instagram.

For more information, please visit cenovus.com

At Cenovus, we embrace diversity of thought, experience, and backgrounds to help us make better business decisions, address our challenges, seize opportunities, and unlock innovative solutions. We're committed to building a diverse, equitable and inclusive workplace where people feel respected, valued, and engaged. We strive for a collaborative, physically and psychologically safe environment where you can be yourself, feel a sense of belonging and thrive. For more information, including details on our inclusion and diversity targets and networks, visit Cenovus.com.

The requirements of this posting may be modified to support business needs. Title and compensation administration will be based on the skills and capabilities of the successful incumbent.

Notification

To be considered for a position, please click Apply and create an account or sign in to your Cenovus Careers profile.

Immediately following successful submission of your online application, you will receive an online notification confirming Cenovus's receipt of your resume.

Only those applicants who apply directly to a posted position and are selected for an interview will be contacted. We will not accept agency or third-party candidate submissions.

To follow the status of your application, log in to your Cenovus Careers profile and click on the appropriate job under 'My Applications'.

Interested in this opportunity? Click the Apply link.

If you are a CURRENT EMPLOYEE please apply by going to our Internal Career Site

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