Events Project Coordinator

2 months ago

Toronto, Canada Informa Connect Full time

Company Description

At Informa, we’re passionate about knowledge and connections.

We're here to help businesses and professionals all over the world to learn more, know more and do more.

And we do that in many ways: creating and delivering specialist content, expert research, powerful live events and exciting on demand experiences, digital platforms that connect innovators with funders, data-driven services that help businesses find new customers and reach bigger audiences, and more.

FAN EXPO HQ is the largest pop-culture event producer in the world. Our mission is to deliver the ultimate fan experience through our growing portfolio of events, which includes MEGACON Orlando, FAN EXPO Dallas, FAN EXPO Boston, FAN EXPO Chicago, FAN EXPO New Orleans, FAN EXPO Portland, FAN EXPO St Louis, FAN EXPO Cleveland, FAN EXPO Philadelphia FAN EXPO Denver, FAN EXPO San Francisco, FAN EXPO Canada, Calgary Comic & Entertainment Expo, Edmonton Expo, FAN EXPO Vancouver, and more.

FAN EXPO HQ is a division of Informa, the world’s leading events company, and together we create opportunities for fans to explore and celebrate all things pop-culture, through operational excellence, fandom expertise, and out-of-this-world content.

Ready to embark on a new and exciting adventure? Read on

**Job Description**:
Are you looking to build your career in the events industry? As a Project Coordinator you will be reporting to the president and vice president of our Fan Expo events. Job duties include:

- Conserve senior managements’ time by providing administrative assistance, communications, producing analytics and preparing presentations on special projects;
- Act as primary liaison for universal suppliers as assigned (supplies, printing, signage etc.) to ensure FXHQ departments are serviced consistently and on schedule.
- Support new hires with administrative set up and training as assigned.
- Prepare regular reports and presentations by collecting and analyzing information;
- Provide efficient correspondence and respond to customers, exhibitors and sponsors in a timely fashion;
- Deliver special projects for the FAN EXPO shows as required including (but not limited to) Team summits, social events and
- Manage assigned projects and follow up with staff on completion of tasks;
- Assist in preparing project proposals, timeframes, schedule and budget;
- Create and maintain comprehensive and professional project documentation, plans and reports;
- Maintain and champion internal data storage platforms, distribution lists and key divisional meetings
- Oversee and manage Fan Expo PCards including coding of expenses and following up on expenses;
- Keep track, process and reconcile payments, including invoices, statements, checks, refund requisitions, etc., in compliance with financial policies and procedures;
- Ensure correct approval, sorting, coding and matching of invoices and receipts;
- Compile and maintain meeting minutes for team meetings;
- Other duties as required.

**Qualifications**:

- Post-Secondary Education (diploma/degree), event management preferred;
- Minimum 2 years work experience in Event Coordination preferred;
- Minimum 1 year work experience in Administrative Support;
- High proficiency with Microsoft Office, including Outlook and Excel;
- Experience in Accounts Payable or invoice reconciliation preferred;
- Experience working on teams and projects;
- Strong people and communication skills.

Additional Information

Equity, Diversity, and Inclusion

If you're excited about this role but have different working experience from what is listed above, please go ahead and apply. You could be just what we need We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed.

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