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Event Manager

3 months ago

Toronto ON, Canada TK Events Inc. Full time

TK Events is evolving and looking to add an Event Manager to our young, dynamic team.

About Company

TK Events is an innovative event planning and production agency and a leader in both live, hybrid, along with virtual events in our custom designed virtual platform. Our event firm is headquartered in Oakville, Ontario, with satellite teams in Vancouver, and London, UK. We are comprised of a diverse group of passionate, dedicated and experienced event specialists. We are looking for an equally motivated individual to act as an Event Manager.

The Event Manager position will have the benefit of exposure to all areas of the business. With an enviable global client list, you will enjoy working on a variety of program experiences. We take a non-cookie cutter approach to our client’s business as well as to business operations. This means you will work remotely and independently, while maintaining connection to your colleagues through on-going and regular meetings and status updates. We will rely on your creativity, along with your keen sense of organization and team player attitude.

Our ‘no challenge is too big or too small’ approach means we have gained the reputation with our clients as being an integral part of their teams and a reliable source to simply ‘get the job done’. If you have the same attitude, along with a willingness to learn and take initiative while becoming immersed in all areas of the business, we want you to join our team.

About Position

The Event Manager will be responsible for the day-to-day account and event management for a portfolio of client events taking place throughout North America. Projects include large scale conferences, experiential activations, tradeshows, roadshows, special events, incentive programs, hospitality and executive engagement events, virtual events.

Client Management

· Build positive relationships with clients

· Support clients in developing new business opportunities

· Main point of contact for client

Event Project Management

· Lead and take part in brainstorming and preparing creative pitches to clients

· Lead project management through key program documents including Statement of Work, Project Plans, and Status reports

· Coordinate event execution with support of an account team

· Manage estimates/budgets from preparation to client approval with management guidance and final approval

· Follow client’s internal process with keen understanding of MDF funding, internal procurement and financial tools

· Provide strategic event guidance to client and account team through event management process, event design, supplier selection, and logistics coordination

· Liaise with TK Events departments: registration, production, design and technology as applicable to each project

· Provide event management logistics coordination for both live and virtual events: including program agenda, speaker management, exhibit showcase development, sponsorship programs, venue sourcing and management (F&B, floor plans, room assignments, signage, branding, on-site logistics), registration monitoring, hotel contract and room block milestones, offsite events, transportation, activations and décor, entertainment, sourcing and managing suppliers, attendee package and giveaways, staffing management and onsite management. Other logistics as required.

· Virtual event program management and logistics required for managing events in TK Events Virtual platform.

· Provide client briefs and speaker briefs as required

· Lead the development of post event debriefs

· Main point of contact for the client on event day & onsite support

· Other project duties as required and assigned

Desired Skills and Expertise

Core Competencies

· Experience in planning Corporate Events for enterprise accounts

· Creativity and a passion for the event industry. Excitement for unique marketing and industry innovation

· Proven project management skills

· Demonstrated client relationship skills

· Experience working in the corporate and tech environment and understanding of corporate marketing departments

· Proven understanding of creative event design, online event registration, venue management and logistics, menu planning, exhibits and end to end event logistics

· Driven, self-starter, energetic and goal-oriented

· Work well under pressure and tight deadlines

· Understanding of accounting principles and budget management processes

· Agile working style

We’re a live and virtual event company, but the real truth is we are a bunch of event planners, designers and tech nerds who have found one another in the universe and created magic. Bring yours

Qualifications:

· Post-secondary degree/diploma in Marketing and Event Management is preferred

· Minimum 5 years of agency and event experience

Requirements

· Access to vehicle required.

· Position is preferably based in the Toronto area

· Travel in and outside of Canada is required

· Consultant must have an updated passport and have received the most current mandatory vaccinations

Job Title: Event Manager

Employment Type: Full-Time Contract

Deadline to Apply: July 2nd, 2024

Apply to: cduncan@tkevents.ca

We thank you for all interest in the position. Only successful applicants will be contacted.