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Project and Event Coordinator
4 months ago
**Who we are**
As the need for mental health services grows, Child Development Institute (CDI) continues to be the steadfast support and leading provider of specialised mental health services for children and youth aged 0-18 and their families. All of our services are guided by a strength-based approach that incorporates the family and the community into the journey of supporting children and youth.
Trusted with the mental well-being of our community’s most sensitive members, infants and children, all of our programming is backed by rigorous research. Science is the backbone which informs our work as we evolve alongside the needs of our community.
We are committed to providing services that are respectful of racial, cultural, religious, ethnic and linguistic diversity, as well as sexual orientation, age, gender and family differences. All our services are delivered by a deeply caring and compassionate team focused on guiding children, youth and families along a mental health journey in a safe, respectful and welcoming space.
**Who we need**
The **Project and Event Coordinator** for the SNAP Community of Practice (SNAP CoP) is a contract role responsible for collaborating with agency stakeholders to lead a portfolio of activities. These efforts support the Canadian SNAP CoP—a virtual network with 100 organisations reaching up to 140 communities—and include coordinating the SNAP Affiliate Site Symposium in 2024.
This Public Health Agency of Canada-funded project aims to prevent violent behaviour and position Canada as a leader in implementing evidence-based programs. The SNAP CoP and Event Coordinator will build capacity, foster mentorship, and contribute to a sustainable national framework for SNAP Affiliate sites.
**Duties & Responsibilities**:
- Collaborate with SNAP Senior Management to fulfil project objectives, fostering knowledge transfer among SNAP Affiliates.
- Increase knowledge and provide resources for shared capacity building among SNAP Affiliate sites.
- Enhance fidelity of implementation and program service delivery for positive outcomes.
- Coordinate project activities, facilitating CoP members sharing of challenges, successes, and lessons learned.
- Improve peer support around SNAP implementation and sustainability issues.
**Symposium Coordination**:
- Collaborate with stakeholders to plan and lead an in-person Canadian SNAP CoP Symposium in 2024.
- Coordinate event activities, establish relationships with venues and vendors, and manage the event budget.
- Negotiate with vendors, understand industry preferences, and ensure a positive member experience.
- Monitor pre
- and post-event logistics, conduct performance monitoring, and provide recommendations for improvement.
**Project Management**:
- Organise project teams, guide workgroups, and ensure deliverables align with the project charter/workplan.
- Implement online and virtual CoP activities, conduct project post mortems, and support data collection/reporting.
- Undertake tasks assigned by the Director or Senior Manager.
**Minimum Qualifications and Skills**:
- Degree/Diploma in Hotel and Restaurant Management, Hospitality, Business Administration, or related field.
- Two (2)+ years of Event Coordination experience, PMP designation preferred.
- Experience in public-funded agency environments and managing projects of similar scope.
- Strong organisational and communication skills.
- Ability to make decisions, prioritise tasks, and meet deadlines in a dynamic environment.
- Proficiency in project management software, digital tools, and social media marketing.
- Knowledge of spoken and written French is an asset; venture philanthropy knowledge is a plus.
**Mental Effort**:
- Multi-tasking and handling interruptions requiring constant refocusing.
**Physical Effort**:
- Primarily performed in an office setting, involving computer work.
**Working Conditions**:
- Governed by concurrent and dynamic deadlines, with occasional travel.
- Fast-paced work environment, occasional travel to CDI locations.
**Type of Supervision**:
- Reports to Sr Manager, Implementation and Affiliate Relations.
**Type of Supervision and/or Assistance Given**:
- Develops and executes special programs.
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