Project Coordinator

2 weeks ago

Nanaimo, Canada Nexii Building Solutions Inc. Full time

**WHAT YOU’LL DO**

As the Project Coordinator, you will support the Construction Managers and Superintendents with overall administration and coordination of the project. You will collaborate with in-house and external project personnel to deliver overall project performance including schedules, costs, quality, document submittal, sub-contract management and stakeholder satisfaction. You will lead components of medium or high complexity projects and may act in a project manager capacity for smaller projects under the supervision of a Construction Manager.

Position based in Nanaimo or Victoria.
- Follow Omicron's Construction Process manual
- Record and distribute design/client meeting minutes
- Update Appendixes A (Master Project Schedule), D (CACO Table), E (CCN/CD Table), F (Pre-qual Table), G (Tender Pkg), & I (Submittal Tracking) for Monthly reporting
- Identify submittals; log, track and report status
- Coordinate project documentation, which includes meeting minutes, Job Opening Form, Change Orders/Site Instructions, Owner's Instructions, Shop Drawings and Drawing Log, draft Progress Claims, field notices
- Assist the Project Director in the research and preparation of Design and Construction proposals
- Prequalify and assess the subtrade
- Create WCB Notice of Project
- Assist the Construction Manager in tendering process including scope of work and manage RFQ's and bid queries
- Manage bidders, issue addendums, prepare bid summaries and conduct bid interviews
- Prepare ATPs for approval
- Prepare subcontractor contracts and invoice templates for approval
- Assist the Construction Manager in change management by reviewing subtrade pricing, preparing change orders and issuing TCCO upon client approval
- Validate project scope
- Manage Request for Completion
- Coordinate, motivate and facilitate the completion of project deficiencies
- Manage consultant and client walkthroughs
- Collect, review and handover close out documentation including O&M Manual, warranty letters and stock materials
- Support employee engagement initiatives
- Perform other duties as required

**WHO YOU ARE**

You are curious about the built environment and continuously seek better ways to complete your work. You are passionate about learning and bring a can-do attitude.

You enjoy collaborating with others on your team and bring a friendly, positive attitude to your workplace.

You have a strong sense of ownership and hold all your work to a high self-standard.

You are able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail.

You share information openly and proactively; you are concise and articulate in your speech and writing.

You are organized, thorough and not afraid to get your hands dirty - you jump in to help with a wide variety of tasks.

You possess strong troubleshooting skills and an eye for detail; you connect the dots where others may not. You are solution oriented; you discover and fix issues without being told to do so.

**REQUIREMENTS**
- 1 to 3 years' experience with a design firm, design-builder, general contractor, sub-contractor and/or owner's representative
- Diploma or Degree in Engineering, Project Management or Architecture
- Working towards or has a designation in Engineering, Project Management or Architecture
- PQS designation, a trade certification or a business degree considered an asset
- Excellent capability with Outlook and MS Office suite
- Proven experience using Estimating, Take-Off and MS Project software to plan, track and coordinate projects
- Knowledge of Provincial Building Codes, Building Envelope, Timberline and contract law
- Ability to read and comprehend construction drawings in order to contribute to the design and construction process at a technical level
- Knowledge and understanding of construction sub-trade practices, work and design processes

Please note that local travel to job sites and travel to out of town sites will be required as necessary.

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