Office Manager

3 weeks ago

Toronto, Canada Alloway Property Group Ltd. Full time

Job Summary:
**Responsibilities**:

- Manage office activities and operations to ensure efficiency and compliance with company policies. Create SOPs as necessary to ensure the efficient operation of our office. Communicate effectively with necessary individuals to manage timeline & ensure compliance with project deadlines.
- Extensively project manage both short-term and long-term projects and be involved as desired or required.
- Oversee administrative staff & contractors to ensure effective communication and monitor timeline & workflow.
- Use project management software effectively to track & organize ongoing projects & company-related activities.
- Develop processes for optimized workflow both in-office and remote
- Handle elementary financial-related tasks such as basic bookkeeping, budgeting & planning, accounts receivable & payable
- Manage real estate deal file procedures & requirements, work with management to ensure RECO compliance & efficient workflow.
- Supervise/shadow and support real-estate related human resources functions such as agent recruitment, onboarding, and agent relations, and create, review and revise SOPs for same
- Maintain office supplies inventory and equipment maintenance (Keep our pantry stocked and agents well fed)
- Handle basic marketing tasks such as management of social media, coordination between agents, employees & vendors, and assist in the implementation and delivery of marketing materials across all mediums (print mail, social media, paid ads, digital advertising, etc).
- Serve as the primary point of contact for vendors, clients, and visitors onsite and remote
- Be able and willing to answer the phone and provide basic reception duties as well as point-of-contact
- Proven experience as an Office Manager or similar role
- Bachelors degree from an accredited institution or similar
- Strong clerical, communication, and organizational skills
- Ability to multitask and prioritize tasks effectively
- Demonstrated team management capabilities
- A familiarity with the Real Estate industry is preferred but not required. However, a willingness to be involved in Real Estate and/or a desire to become licensed is ideal
- Willingness to travel locally for work and complete pickups/deliveries as requested (mileage reimbursement provided)
- Willingness to be trained in an extensive array of custom & proprietary software, as well as

Preferred Skills & Software Proficiencies:

- QuickBooks or other accounting software preferred
- Extreme proficiency with Microsoft office, particularly Excel
- Project Management software(s) and or Customer Relationship Management software(s)
- Familiarity with some or all of the following softwares & programs: Skyslope, Lone Wolf, REALM, Stratus, Googly Analytics, SEO tools such as Ahrefs, Creative Cloud Suite, Microsoft Office, Web content Systems (Wordpress, squarespace, or similar), Sales pipeline softwares (followupboss, salesforce, etc)
- BONUS if strong copywriting or editing skills, design skills, 'eye for design' etc.

Our team is small & growing and fosters a culture of creativity, collaboration, and entrepreneurship. We place nearly unparalleled emphasis on the happiness of our team, understanding that a fulfilled workforce means better client service.
- Flex hours and ability to work from home
- Modern dog-friendly office workspace located in the rosedale/yorkville area
- We regularly bring the team together for off-site events and happy hours.
- Opportunity to "earn & learn" your Real Estate License while employed with our brokerage
- Generouse paid time-off policy that includes summer Friday afternoons and a number of personal days

Pay: $40,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Office/Project Management: 1 year (preferred)

Licence/Certification:

- Real Estate Agent/Broker License (Or desire to achieve) (preferred)

**Location**:

- Toronto, ON M4W 2H2 (preferred)

Work Location: In person

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