Office Admin, Canada

4 weeks ago

Toronto, Canada Coptic Orphans Full time

**Office Admin, Canada**

**Purpose of the Job**

The Office Admin performs a wide range of administrative functions in a dynamic manner to support Coptic Orphans staff. He/she ensures that all office needs are met in a timely and proper fashion. The Office Admin must understand the organization well, know the details of day-to-day operations, and grasp the needs of the various departments and personnel. He/she reports to the Country Director. The incumbent performs various administrative functions and tasks on a daily, weekly, monthly, and annual basis, and meticulously ensures that all details are well-managed through follow up and effective communication. He/she oversees the administrative side of the work of volunteers, and communicates with vendors, contractors, and outside contacts.

**Essential Functions and Responsibilities**
- Provide administrative support to management and staff in the Coptic Orphans Canada. Make travel arrangements and reservations and coordinate meetings and schedules as needed. Assist with new employees' set up, ensuring their access to the office, business cards, etc.
- Prepare outgoing mail, pick up, and process incoming mail. Coordinate shipping via most efficient and economical methods. Follow up on printing, mailing, and postage jobs. Monitor inventory of communications materials such as brochures, quick facts, and other promotional print materials.
- Oversee office equipment and furniture acquisition and maintenance.
- Report and deal with service disruptions, such as phone or printer outages by following through to ensure that service is restored quickly.
- Process procurement requests for office supplies, materials, equipment, services, and other office needs to facilitate smooth operations. Manage inventory of office and kitchen supplies, including monitoring and replenishing supplies after researching to ensure best prices and value. Research and request quotes for procurement for various areas.
- Maintain and update asset management database, coordinating with other offices to ensure system accuracy and asset security.
- Professionally and eloquently answer phone calls. Handle general inquiries and appropriately redirect other callers. Ensure phone coverage at all times in coordination with other departments. Receive and greet guests and visitors. Demonstrate Coptic Orphans' professionalism and passion at all times when speaking to visitors and callers in person or by phone. Manage office events including receptions of special guests and events to show employee appreciation.
- Maintain accurate and systematic filing system for all documents, with correlating soft index on the server for easy reference.
- Liaise with building management to serve as facilities manager.
- Organize office and maintain its appearance, including storage space, kitchen, and office in general.
- Carry out other administrative and related responsibilities as directed.

**Required Education, Experience, Knowledge, and Skills**
- Undergraduate or graduate degree in business administration or a related field.
- 5 years of professional experience, with at least 3 years of office management experience in a professional environment. Experience working with non-profits is highly regarded.
- Excellent command of English, written and spoken. Knowledge of spoken Arabic is highly desirable.
- Strong interpersonal skills and ability to work effectively with all levels of staff and management within the organization, as well as external contacts.
- Demonstrated outstanding organizational skills and attention to details; ability to prioritize duties and manage expectations in a constantly changing, fast-paced environment.
- Able to work independently and solve problems with mínimal amount of direction while working well as part of a team.
- Able to maintain the highest levels of confidentiality, discretion and integrity.

  • Reception/ Admin Assistant

    2 days ago

    Toronto, Canada Randstad Canada Full time

    We are seeking a highly motivated Recepetion/ Admin Assistan for our Client in the public accounting sector. They are a Mid-size practice who prides themself on offering an interactive and friendly environment fostering teamwork, knowledge sharing, professionalism, and continuous improvement. The ideal candidate can perform assigned tasks independently and...

  • Executive Governance Admin Support

    4 weeks ago

    Toronto, Canada The United Church of Canada Full time

    Description The Office of The Moderator and General Secretary is seeking an individual to fill the role of Executive Governance Admin Support on a permanent full-time basis (35 hours/week). The Executive Governance Admin Support provides administrative expertise to the General Secretary. They take the lead in managing, coordinating and supporting the...

  • Finance & Admin Officer- Part Time

    4 weeks ago

    Toronto, Canada SI-Canada Full time

    Book-keeping, Payment runs, Admin, Purchases, liaising with suppliers, Review expense claims **Job Type**: Part-time Part-time hours: 20 per week **Salary**: $23,000.00-$27,000.00 per year Flexible Language Requirement: - French not required Schedule: - On call Ability to commute/relocate: - TORONTO, ON: reliably commute or plan to relocate before...

  • People Support Officer

    1 month ago

    Toronto, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 Main purpose of job: Be part of the Department for Business and Trade’s (DBT) mission to drive more trade and investment between North America and the UK. With a mature, high spending consumer market, an open economy, a business-friendly regulatory environment, and world-class talent, the UK is a global...

  • Executive Admin Assistant

    2 days ago

    Toronto, Canada CB Canada Full time

    Executive Admin Assistant Our client in Scarborough is looking for hardworking, motivated talent to join their team. This is an onsite/ Hybrid position. What's in it for you?$25 an hourMonday to Friday 8:30am to 4:30pm3 months and possibility to extendPaid trainingFull time hoursClean and safe work environment What will you be doing?Maintain...

  • Office Admin and Accounting Assistant

    4 weeks ago

    Toronto, Canada Glorious Accounting & Financial Services Inc. Full time

    Immediately looking for accounting assistant position Previous experience in accounting and bookkeeping is asset. Office admin work Good level of writing and communication skills. Enter invoices with accuracy. Reception desk duties. Reconcile banks and other accounts Manage accounts payable and accounts receivable Prepare monthly, quarterly, annual...

  • Admin Assistant Physician Respirology Admin

    1 week ago

    Toronto, Canada Providence Health Care Full time

    Admin Assistant Physician Respirology Admin (Job ID: 4533)The Admin Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Admin Assistant coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the...

  • Admin Assistant Physician Respirology Admin

    1 week ago

    Toronto, Ontario, Canada Providence Health Care Full time

    Admin Assistant Physician Respirology Admin (Job ID: 4533)The Admin Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Admin Assistant coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the...

  • Admin Staff

    7 days ago

    Toronto, Canada Sky dental Full time

    A front dest Admin staff for general admin work in a dental office **Job Types**: Full-time, Part-time Part-time hours: 20 per week **Salary**: From $18.00 per hour **Benefits**: - Dental care Flexible Language Requirement: - French not required Schedule: - Monday to Friday - Weekend availability Supplemental pay types: - Bonus pay Ability to...

  • Pt Admin Assistant

    4 weeks ago

    Toronto, Canada Andalusia Speech Therapy Inc. Full time

    Andalusia Speech Therapy is hiring a **permanent PT Admin Assistant** with the possibility of a fully remote position or a hybrid model. **About Us** Andalusia Speech Therapy is founded by a woman of color and encourages diversity and inclusivity in all its practices. The clinic operates in multiple cities across Ontario and British Columbia, offers online...

  • 2024-23 Admin Assistant

    5 days ago

    Toronto, Canada Eva's Initiatives for Homeless Youth Full time

    **POSTING #: 2024-23** **POSITION TITLE: Admin Assistant - Canada Summer Job** **SALARY: $16.55 PER HOUR, 35 HOURS PER WEEK** **CONTRACT PERIOD: 8 WEEKS** **THE OPPORTUNITY**  - **Join one of the Top 100 Charity Organizations today! Since 2010, Charity Intelligence has awarded Eva’s with the highest rating available based on financial transparency,...

  • School Nurse/ Office Admin Assistant

    1 week ago

    Toronto, Canada Bialik Hebrew Day School - Viewmount Branch Full time

    Bialik School Nurse/ Office Admin Assistant Maternity Leave Bialik Hebrew Day School is a thriving Jewish day school educating 1,500 students at two GTA branches in midtown Toronto and Vaughan. Bialik’s success has been built on a program that blends a uniquely relevant Jewish mission with academic excellence. Bialik seeks a dedicated, compassionate...

  • Admin Coordinator

    4 weeks ago

    Toronto, Canada Eagle Professional Resources Full time

    Are you detail-oriented? Do you like to learn on the fly? Can you manage multiple projects? Eagle needs those skills and your “can-do” attitude! We are a busy Canadian recruitment and placement firm with a prestigious client list and a national presence, supported by superior business processes and technology. Our Toronto office has an immediate opening...

  • Cloudera Hadoop Admin

    1 month ago

    Toronto, Canada AlphaForce Technology Solutions Full time

    Role: Cloudera Hadoop Admin Location: Ontario, Canada (Hybrid) Cloudera Hadoop Admin JD: - 10+ years in Hadoop administration - Strong experience in administration of large & complex Cloudera Hadoop environments - Certification in Cloudera Hadoop administration - Strong performance optimization skills with large Hadoop clusters - Experience in On-call...

  • Intern, Admin

    7 days ago

    Toronto, Canada Metro Inc. Full time

    **Position Title**:Intern, Admin **Requisition ID**: 37829 **Career Group (ADSP)**:Distribution Center **Division**:Logistics and Distribution (80190524) **Department**:Logistics and Distribution **Work Location**:METRO ON - FRESH - 75 VICKERS ROAD (#A-FRH) **Province**:Canada : Ontario **Position Type**:Intern/Student **Summary** The Intern Admin...

  • Admin Coordinator

    4 weeks ago

    Toronto, Canada Merrithew International Full time

    **Job Title**: Admin Coordinator, Global Hosting **Reports to**: Senior Account Manager, Global Hosting Department **Position Overview**: Provide superior flawless execution in the co-ordination and administration support for the Global Hosting Department of the company. Responsibilities focus on back-end support of Coordinators, Hosting, that are handling...

  • Admin Assistant

    4 weeks ago

    Toronto, Canada Unity Health Toronto Full time

    The Barlo MS Centre brings together the best of clinical care and research in one setting. The team provides exceptional, patient-centered care in a collaborative and integrated manner. An inter-disciplinary team of neurologists, nurses, pharmacists, social workers, neuropsychologists, physiotherapists, occupational therapists, speech therapists,...

  • Admin Coordinator, Ground Transportation

    1 week ago

    Toronto, Canada TORONTO INTERNATIONAL FILM FESTIVAL Full time

    **ADMIN COORDINATOR, GROUND TRANSPORTATION** **Contract** **Full-time** **Festival Services & Event Production** TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Bell...

  • Admin Assistant Physician Respirology

    1 month ago

    Toronto, Canada Unity Health Toronto Full time

    The Admin Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Admin Assistant coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice, while providing professional and caring...

  • Law Clerk with Experience in Office Admin

    1 week ago

    Toronto, Canada Noohi Law Full time

    **Job description** **I**f you are a Law Clerk with a minimum of 2 years proven experience plus Office admin and supervision experience, good command of English language and are looking for a challenging position to gain more effective experience, grow your knowledge and excel in your field then this may be the most important message you will read. **Here...