Lease & Licensing Coordinator

2 weeks ago

Ottawa, Canada MacEwen Petroleum Inc. Full time

**Position Overview**

The Lease & Licensing Coordinator provides administrative support on all aspects of the leasing and licensing functions within the organization.

In this role you will provide ongoing support and communication to various departments regarding the operations within the organization and establish proper follow up systems to collaborate with other team members in assisting with their roles and responsibilities.

**Essential Functions/Responsibilities**

Contracts and Leasing
- Responsible for the organizing, reviewing and maintenance of legal agreements in relation to MacEwen branded and Quickie branded outlets, including leases and other legal agreements. Ensuring all documents are scanned and properly placed in virtual storage.
- Handling the permit process for all new stores and maintaining the permits on an ongoing basis.
- Advises management of the expiry dates of leases, rent amount changes, store license issues and insurance requests on a periodic basis.
- Responds to customer enquiries and complaints working with the respective manager to ensure a follow-up process to document each situation.
- Calculation of common area charges for third party leases, billing and support on collection of accounts where required. Prepare tenant reconciliation statements.
- First contact for service calls on Grant Castle Corp. properties. Coordinating repairs and maintenance when necessary.

Other
- Providing administrative support for V.P. Retail, Director of Properties and territory managers.
- Maintaining and updating existing Excel reports for various departments. Creating new reports when necessary.
- Updating daily/monthly/annual reports as requested by landlords and various departments within the organization.
- Additional responsibilities as directed or assumed on personal initiative, reasonable and commensurate with the role.

**Requirements**:

- Undergraduate degree in a related discipline is advantageous (business, administration, communications etc.).
- Previous experience drafting or managing contracts would be an asset.
- Must have excellent verbal and written communication skills in both English and French
- Must be able to demonstrate high level of attention to detail.
- High degree of practical experience with Microsoft Word and Excel.
- Ability to exercise good judgment in recognizing scope of authority and protecting confidential information.

**Benefits**
- Why work with us?_
- A competitive salary.
- Hybrid work arrangement available once trained.
- Learn and collaborate with the best in the industry.
- Supportive colleagues and leaders who are passionate about providing exceptional service.
- 3 weeks vacation for a full year.
- Complete benefits program including health, medical, dental, and life insurance.
- RRSP plan with Company match.
- ______________________________________

Our Core Values:
It is important to us that when you consider a new opportunity, you understand a little about the company, its history and values. It is important to us that our values fit with yours, then everyone wins. Our Core Values are the cornerstone of who we are as a company, and what we value. We hope that our Core Values speak to you and what you value.
- **Customers First**:

- We exist, first and foremost to serve our customers. They must be at the heart of all the decisions we make.
- **Long Term Focused** - We value long-term success over short-term gains.
- **Respect Each Other** - Each person with whom we work, communicate and do business is valued and treated with dignity and respect.
- **Do The Right Thing** - We stand by our word and do what's right.
- **Own It** - We are encouraged to be entrepreneurial and make decisions as if the business were our own.
- **Ever Evolving** - We embrace positive change and always seek to improve.

MacEwen Petroleum Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

**_ INDHP_

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