Contract Administrator

4 months ago

Ajax, Canada Elexicon Energy Inc. Full time

Elexicon Energy is the fourth-largest municipally owned electricity distributor in Ontario. Our mission is to provide our customers with reliable, affordable energy services and to continuously improve to meet their needs, while ensuring the needs of our shareholders are met through sustainable growth.

WHY JOIN OUR TEAM?

At Elexicon Energy we believe in living and leading our values through our daily actions. Our people are passionate about what they do and are engaged in day-to-day operations, projects and initiatives to support Our Why of empowering the communities we serve and helping customers create the possibilities that energize their future. This is an exciting time to join our growing team as we develop the strategies and plans to support a new brand and vision for customer centricity and operational excellence

The Contract Administrator is responsible for supporting the Program Delivery Group within the Asset Management and Distribution Operations division. The primary focus of this position is to effectively manage contracts with subcontractors engaged in work on behalf of our company. This involves meticulous tracking of project schedules, ensuring projects are completed on time and within budget, and facilitating the prompt submission of detailed and accurate invoices. The Contract Administrator works closely with internal and subcontractor teams to provide oversight on the delivery of contracted services and ensure the accuracy of the submitted invoices.
DUTIES & RESPONSIBILITIES
- Host monthly meetings with various internal/external stakeholders to monitor progress, risks, invoicing, etc. for contracted services.
- Act as the liaison between Elexicon Energy and the assigned subcontractors.
- Prepare scorecards and metrics on the performance of the subcontractors and participate in continuous improvement discussions.
- Review and provide feedback on the cost/schedule estimates submitted by subcontractors.
- Track and understand internal and subcontractor resource availability to optimize project scheduling.
- Oversee project budgets and financial transactions, including the accurate and prompt submission of invoices.
- Identify and escalate issues or risks to maintain a high level of service.
- Seek opportunities to improve service delivery and support process initiatives.
- Ensure compliance with company policies and industry regulations in all transactions.
- Collaborate with subcontractors and internal stakeholders on project discrepancies, adjustments, and regulatory changes.
- Prepare and distribute invoices to internal and external stakeholders, ensuring timely payment.
- Extract and process data from multiple systems for submission and reconciliation purposes.
- Attend to administrative matters delegated by the Manager.
- Maintain confidentiality in all business matters.

KEY SKILLS & QUALIFICATIONS
- Advanced knowledge of Microsoft Suite including MS Project, PowerPoint, Excel.
- Ability to exercise independent judgment and perform duties with mínimal supervision.
- Excellent interpersonal skills with a strong customer-driven focus.
- Strong written and verbal communication, including presentation skills.
- Strong organizational and time management skills.
- Strong analytical and problem-solving skills.

MINIMUM REQUIREMENTS
- University degree or college diploma (Business, Finance, or related field preferred).
- Understanding of contract management.
- Experience working with government agencies such as Metrolinx.
- Minimum 2 years of relevant work experience.

**Our Commitment to Diversity, Equity, Inclusion and Belonging**:
Elexicon Energy embraces and celebrates our collective diversity. We are committed to fostering an inclusive, diverse and equitable workplace built on respect, support and collaboration.

We thank all applicants; however, only those to be considered will be contacted.

  • CBS Contract Management Specialist

    1 month ago

    Ajax, Canada Colgate Full time

    Established in 1806 as a small soap and candle business in New York City, Colgate-Palmolive is now a truly global company with products sold in over 200 countries and territories under such internationally recognized brand names as Colgate, Palmolive, Softsoap, Irish Spring, Protex, Sorriso, Kolynos, elmex, Tom's of Maine, Sanex, Ajax, Axion, Soupline, Haci...

  • Administrator- 8 Month Contract

    3 months ago

    Ajax, Canada Spectrum Educational Supplies Limited Full time

    The Administrator will be required to perform an array of administrative duties including secretarial and project management. As well as other duties, relevant to the position, shall be assigned as required. **Core Competencies** - Quality Orientation - Accuracy - Time Management - Accountability and Dependability - Planning and Organizing - Communication -...

  • Legal Assistant

    2 months ago

    Ajax, Canada Volkswagen Group Canada Full time

    **Legal Assistant (12+ Month Contract)** **-** **GRO001101** **Primary Location***: Canada-Ontario-Ajax **Description** **Drive your Career!** - We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our...

  • Operations Technologist – Technical Services and Maintenance Contracts Specialist

    2 days ago

    Ajax, Ontario, Canada The Corporation of the Town of Ajax Full time

    Job SummaryThe Corporation of the Town of Ajax is seeking a highly skilled Operations Technologist to join our team. As a key member of our Technical Services and Maintenance Contracts department, you will be responsible for providing contract administration and technical service support for operational needs within the Section.Key ResponsibilitiesLead...

  • Operations Technologist – Technical Services and Maintenance Contracts Specialist

    2 days ago

    Ajax, Ontario, Canada The Corporation of the Town of Ajax Full time

    Job SummaryThe Corporation of the Town of Ajax is seeking a highly skilled Operations Technologist to join our team. As a key member of our Technical Services and Maintenance Contracts department, you will be responsible for providing contract administration and technical service support for operational needs within the Section.Key ResponsibilitiesLead...

  • Operations Technologist

    2 weeks ago

    Ajax, Ontario, Canada The Corporation of the Town of Ajax Full time

    About the RoleThe Corporation of the Town of Ajax is seeking a highly skilled Operations Technologist to join our team in the Technical Services and Maintenance Contracts department. As an Operations Technologist, you will play a critical role in providing contract administration and technical service support for operational needs within the Section.Key...

  • Operations Technologist

    1 week ago

    Ajax, Ontario, Canada The Corporation of the Town of Ajax Full time

    About the RoleThe Corporation of the Town of Ajax is seeking a highly skilled Operations Technologist to join our team in the Technical Services and Maintenance Contracts department. As an Operations Technologist, you will play a critical role in providing contract administration and technical service support for operational needs within the Section.Key...

  • Operations Technologist

    1 week ago

    Ajax, Ontario, Canada The Corporation of the Town of Ajax Full time

    About the RoleThe Corporation of the Town of Ajax is seeking a highly skilled Operations Technologist to join our team in the Technical Services and Maintenance Contracts department. As an Operations Technologist, you will play a key role in providing contract administration and technical service support for operational needs within the Section.Key...

  • Operations Technologist

    2 weeks ago

    Ajax, Ontario, Canada The Corporation of the Town of Ajax Full time

    About the RoleThe Corporation of the Town of Ajax is seeking a highly skilled Operations Technologist to join our team in the Technical Services and Maintenance Contracts department. As an Operations Technologist, you will play a key role in providing contract administration and technical service support for operational needs within the Section.Key...

  • Customer Operations Admin Representative

    3 months ago

    Ajax, Canada Volkswagen Group Canada Full time

    **Customer Operations Admin Representative - contract** - VCC000306 Primary Location Canada-Ontario-Ajax Volkswagen Financial Services, a wholly-owned subsidiary of Volkswagen Group, is the trusted key to mobility for its brand partners. We are committed to supporting the Audi, Ducati, and Volkswagen brands and their Dealers, specializing in providing...

  • Customer Operations Admin Representative

    3 months ago

    Ajax, Canada VOLKSWAGEN Group Full time

    Customer Operations Admin Representative - contract-VCC Primary Location :Canada-Ontario-Ajax Description Volkswagen Financial Services, a wholly-owned subsidiary of Volkswagen Group, is the trusted key to mobility for its brand partners. We are committed to supporting the Audi, Ducati, and Volkswagen brands and their Dealers, specializing in...

  • Administrative Assistant

    3 months ago

    Ajax, Canada KINDERBROOK MONTESSORI SCHOOL. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Supervise other workers - Record and prepare minutes of meetings, seminars and conferences - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Compile data, statistics and...

  • Administrative Coordinator

    3 days ago

    Ajax, Ontario, Canada MAGNUM INSIGHT IMMIGRATION INC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MAGNUM INSIGHT IMMIGRATION INC. As an Administrative Assistant, you will play a critical role in supporting our legal team by providing administrative support, maintaining accurate records, and ensuring the smooth operation of our office.Key...

  • Administrative Coordinator

    3 days ago

    Ajax, Ontario, Canada MAGNUM INSIGHT IMMIGRATION INC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MAGNUM INSIGHT IMMIGRATION INC. As an Administrative Assistant, you will play a critical role in supporting our legal team by providing administrative support, maintaining accurate records, and ensuring the smooth operation of our office.Key...

  • Administrative Manager

    4 months ago

    Ajax, Canada Highrise Masonry Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Plan, organize, direct, control and evaluate daily operations - Direct and advise staff engaged in providing records management, security, finance, purchasing, human...

  • Administrative Manager

    3 months ago

    Ajax, Canada Highrise Masonry Inc. Full time

    Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - or equivalent experience **Tasks**: - Plan, organize, direct, control and evaluate daily operations - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources...

  • Administrative Coordinator

    18 hours ago

    Ajax, Ontario, Canada MAGNUM INSIGHT IMMIGRATION INC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MAGNUM INSIGHT IMMIGRATION INC. As an Administrative Assistant, you will play a critical role in supporting our legal team by providing administrative support, maintaining accurate records, and ensuring the smooth operation of our office.Key...

  • Administrative Coordinator

    15 hours ago

    Ajax, Ontario, Canada MAGNUM INSIGHT IMMIGRATION INC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MAGNUM INSIGHT IMMIGRATION INC. As an Administrative Assistant, you will play a critical role in supporting our legal team by providing administrative support, maintaining accurate records, and ensuring the smooth operation of our office.Key...

  • Operations Manager

    4 months ago

    Ajax, Canada NUMBER 8 RESTAURANTS INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish -...

  • Property Administrator

    3 months ago

    Ajax, Canada Deer Creek Full time

    The Coughlan Group of Companies including Coughlan Homes, Deer Creek Golf Clubs and Coughlan Properties is seeking an individual to fill the role of **Property Administrator** on a full-time permanent basis. This position is located at the Head Office for Coughlan Homes in Ajax, Ontario. Reporting to the Corporate Controller, the **Property Administrator**...