Transportation Coordinator

3 weeks ago

Vancouver, Canada The Greater Vancouver International Film Festival Society Full time

The Greater Vancouver International Film Festival Society is a not-for-profit cultural
organization that operates the internationally acclaimed Vancouver International Film
Festival (VIFF) and the Vancity Theatre, located in the VIFF Centre. We produce
screenings, talks and events as a catalyst for a diverse community to discover, discuss
and share the creativity and craft of storytelling on screen.

Reporting directly to the Guest Services Manager, and working in collaboration with
Programming, Sponsorship and Volunteer Departments, the Transportation Coordinator is responsible for overseeing the transportation needs of festival operations and invited
guests.

**Qualifications**
- Experience with project management and a demonstrated ability to meet deadlines.
- Experience building schedules and demonstrated use of scheduling software.
- Outstanding communication and interpersonal skills.
- Proficient in Microsoft Office systems (Word, Excel, PowerPoint).
- Experience leading a team.
- Experience working with volunteers is an asset.
- Festival or events experience an asset.
- Class 5 driver’s licence.
- Commitment to the principles of justice, equity, diversity, and inclusion.

**Key Deliverables**:

- Working within the established budget, determine departmental vehicle rental
needs.
- Working with the Sponsorship Department, establish a relationship with a rental
company focusing on the arrangement of a competitively discounted rate, or
sponsorship.
- Create a calendar of usage indicating the dates, and staff responsible for the usage
of each rented vehicle.
- Establish parking processes for all rental and sponsor vehicles including trucks and
electric vehicles.
- Establish processes for electric vehicle charging and purchase gas cards as needed.
- Collaborate with Guest Travel to ensure a smooth flow of information about guest
transportation needs.
- Train, supervise, and evaluate driver volunteers.
- Coordinate adequate insurance for all rental and sponsor cars, and ensure all
vehicles are properly insured prior to use.
- Ensure all drivers have adequate licenses and driving records.
- Manage airport account for use of taxi stop and oversee taxi account and chits.
- Monitor guest arrival and departure information as well as flight information.
- Dispatch volunteer drivers in an effective and efficient manner.
- Ensure all vehicles are cared for and maintained.
- Support the Guest Services Manager with managing the guest office including
volunteer management and guest accreditation and service.

**Job Types**: Full-time, Casual, Seasonal
Contract length: 3 months

**Salary**: Up to $1,666.00 per month

**Benefits**:

- Company events
- Flexible schedule

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Weekend availability

Work Location: In person

Application deadline: 2023-07-21
Expected start date: 2023-08-15

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