Executive Assistant

4 weeks ago

Toronto, Canada Revolution Group - Real Estate Team Full time

**WHO WE ARE & WHAT WE NEED**

We are a fast-paced high level customer service Real Estate Team. We are in an office that specializes in luxury homes, and we are committed to blowing the minds of our clients. Our motto is to UNDER PROMISE and OVER DELIVER. Putting our face on everything is NOT our BRAND, the conversation behind our back is our BRAND.

We love to laugh and enjoy life. A work life balance is a must Our office environment is one of the most important things to our team. We are all down-to-earth, real, and have family values.

We need someone who loves running an office and managing hundreds of little things at once. Sees problems as a daily task and loves the challenge of getting them done efficiently.

Our team leader is active in real estate and is often working out of the office. He needs someone he can trust to oversee the office operations on a daily basis, especially as the team grows. Someone who can follow direction, but ultimately can work effectively without being directly supervised.

**OUR MISSION AND BELIEFS**

Our team is serious about the client experience and the culture of our team. We need to be honest, people first, go that extra mile then go a mile after that Our team is known for our kind-hearted tough negotiator style. We believe that marketing is the conversation around the experience the client receives from every aspect of our company. We will not tolerate dishonesty, disrespect, and a lack of effort. We love to work very hard and have fun doing it With that said, we will always put our families first. People who work with us on our team are handpicked and want to be a part of something exciting that will leave a mark in a very different way than the average realtor.

**OUR IDEAL PERSON**

THIS LIST IS INCREDIBLY IMPORTANT

ONLY APPLY IF you have most of the following things from the “Ideal Person List”
- Speak and write fluently in English
- Executive Assistant experience
- Loves to take and show initiative
- Enjoy creating and implementing systems
- Crazy organized but not pushy about it
- Confident and Not intimidated by new challenges
- Skilled on computers
- Loves people and has strong family values
- Can deal with highly creative non-organized people with ease
- Experienced with CRM’s
- Office management experience
- Experienced in Brochure design & social media advertising
- Experienced in using Canva
- Experienced utilizing Chat GPT
- Video editing experience would be awesome (ie for social media, specifically on Descript)
- Has great energy buy can be calming in a stressful environment
- Fluently operates excel and word
- You are a self-starter who is punctual, reliable and capable of adapting and implementing system improvements
- Want to feel appreciated
- Likes great training (if you don not have the experience and feel this job fits you perfectly please tell us why it fits and why you would be a great fit for our team).

**Hours**

Monday to Friday 10:00 AM - 2:00 PM (willing to work more if needed)

We strive to ensure the best work/life balance possible

Sometimes if the work is done early you can go home early but when the times comes we ALL work and do whatever it takes to get things done

**Wage**

$20.00-$25.00/hr. based on experience

Take days off as needed as long as the work is done.

**JOB OVERVIEW**
- Support real estate agents with day-to-day tasks
- Regular social media posts across multiple platforms to ensure a consistent online presence
- Work with our in-house marketing department to create marketing materials such as brochures, flyers, and digital presentations
- Monitor the performance of online marketing efforts and make necessary adjustments.
- Client engagement and follow-ups such as arranging birthday gift deliveries, etc.
- Scheduling services for new listings such as cleaners, photographers, staging, etc.
- Weekly client updates for listings including web traffic, showing volume, area sales, showing feedback, etc.
- Deal with the clients over the phone to ensure they are happy and taken care of quickly
- Manage team calendars
- Manage FollowUp Boss CRM
- Manage office supplies and ensure office is clean and organized
- Processing all paperwork for each real estate transaction and ensure accuracy
- Prep offers, prep listing contracts and amendments
- Oversee/manage and help execute marketing events
- Produce monthly team P & L statements

**IF YOU WANT AN INTERVIEW** (you will not get an interview if you don’t answer the questions)

Please answer the 5 questions along with your resume:

- What are your top 3 personal values?
- What are your pet peeves?
- Why do you love admin?
- Describe what your closest friend would say about who you are?

**WHEN WILL YOU GET A CALLBACK?**

We will call the people on our shortlist and book an interview within 72 hours of applying.

If you do not get a call within 72 hours of submitting your resume you can assume you have not been chosen for an interview.

**Job Type**: Part-time

Pa

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