Contracts Clerk

2 weeks ago

Surrey, Canada Community Living BC Full time

**We are proud to be selected as one of B.C.'s Top Employers once again**

**If you are looking for an opportunity to contribute your experience, knowledge and passion in a meaningful way, CLBC is the place for you**

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of _Communities of belonging, lives with connection_. More than just a job, CLBC is about compassion, commitment, contribution, collaboration and community.

**The Role**:
As a Contracts Clerk at CLBC, you will be responsible for processing various administrative and financial documents, inputting system data, providing reception and switchboard services, as well as administrative and program support to staff. Duties include:

- Preparing, administering and monitoring contracts for the delivery of CLBC supported services and funding in accordance with current legislation, contract specifications, and agency policy and procedures within a regional area.
- Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports
- Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system
- Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information
- Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals
- Liaising with Quality Service Analysts for initial, renewal and modification contracts
- Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority in accordance with CLBC policy and procedure
- Resolving transactions that are not in compliance, referring complex transactions to the supervisor
- Processing invoices in preparation of invoice entry by the Accounts Department
- Liaising with service providers and Quality Service Analysts to assemble and prepare, as directed, all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements

This is the role for you if you are an administrative professional that:

- has excellent attention to detail
- enjoys working collaboratively
- has excellent listening skills
- is able to clearly communicate to a wide range of individuals
- has strong organizational and time management skills
- is able to manage several concurrent tasks

**Qualifications**:

- Grade twelve diploma or equivalent education
- A combination of 3 years clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping)
- Strong MS Word and MS Excel skills
- Typing speed of 50WPM

**Additional Info**:
This is an auxiliary position on the Local team
Term: Anticipated term end date of September 30, 2023
Classification/Salary: Clerk R11 - Position starts at $25.28 per hour

**_ The health and safety of our team and communities is paramount to CLBC. Accordingly, we require anyone joining our team to provide proof of full COVID-19 vaccination._**

**Closing date: March 13, 2023**
- Community Living BC is an equal opportunity employer._

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