Contract Clerk, Redevelopment

2 weeks ago

Surrey, Canada Fraser Health Full time

Detailed Overview:
Processes and performs payable and receivable functions for an assigned area; processes payments to vendors, compiles contract and/or financial data and prepares related reports; prepares and processes cost recovery invoices; liaises with various stakeholders to obtain information and responds to inquiries regarding payments and receipts; performs related clerical support functions. May also receive work direction from the Financial Analyst.

**Responsibilities**:

- Reconciles invoices for accuracy by checking items such as hours, quantities, rates, tax, extensions, signed authorization and totals; reports discrepancies to the Financial Analyst, as required.
- Reconciles accounts by matching information such as payments received, refunds and invoices issued, and identifying differences. Traces reasons for differences and prepares adjustment information such as vouchers and credit balance refunds.
- Compiles contract and/or financial data, as directed; researches, organizes and summarizes information for reports; investigates discrepancies such as disputed accounts, late payments and missing invoices; refers issues to the Financial Analyst for follow up; responds to contract enquiries such as payments to contractors, agencies and its clients, contract preparation and status of contracts; obtains, investigates and/or provides information, as required.
- Maintains a contracts and financial commitments log, monitors expenditures against contracted amounts and provides input and assistance, as required; investigates unmatched documents, financial commitments errors, missing invoices and other discrepancies by contacting the department(s) or organizations involved.
- Coordinates the distribution of contract documentation for contract approvals by sending related documents and ensuring signatures for authorization are obtained and forwarded to applicable office.
- Enters period end journal vouchers to the General Ledger by obtaining supporting information/documentation to ensure adequate backup for the journal voucher entry.
- Reviews employee expense reimbursement claims to ensure compliance with established policies and procedures by verifying approval has been obtained including appropriate backup information; verifies the accuracy of the employee expense reimbursement claims for processing by Accounts Payable.
- Performs other related duties, as assigned.

Qualifications:
**Education, Training and Experience**

Grade 12, successful completion of a recognized accounting course and two (2) years' recent related experience, or an equivalent combination of education, training and experience.

**Skills and Abilities**
- Ability to keyboard at 45 wpm
- Ability to communicate effectively, both verbally and in writing
- Ability to deal with other effectively
- Physical ability to carry out the duties of the position
- Ability to organize work
- Ability to operate related equipment

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