Human Resources Coordinator

Internal: Posting: 1931
Issued: May 5, 2023

**INTERNAL/EXTERNAL POSTING**
**BLUEWATER DISTRICT SCHOOL BOARD**

**INVITES APPLICATIONS FOR THE FOLLOWING POSITION**

**Human Resources Coordinator (1.0 FTE)**
- _Interviews will be conducted via telephone or using technology._

**COMMENCING**:As soon as possible
**LOCATION**: Bluewater District School Board Education Centre, Chesley
**SALARY**:$51,765 - $60,558 annually

***

The position is responsible for performing a range of human resources and payroll administrative duties for the Human Resources team. The performance of the duties must ensure a quality service approach to all employees and professionalism in dealing with highly confidential information. Reporting to the Assistant Manager Human Resources, the position will support recruitment and staffing operations for Bluewater District School Board.

The HR Coordinator will support the vision, mission, and values of Bluewater District School

Board, while contributing to a positive, supportive and student-focused team environment of respect, integrity, dedication, and readiness; embracing diversity and fostering inclusion.

**RESPONSIBILITIES**:

- Assist with the Recruitment and Selection Process for all employee groups.
- Advise employers and employees on the interpretation of human resources policies, compensation and benefit programs and collective agreements.
- Analyze staffing changes and ensure proper entry of position and compensation changes in accordance with collective agreements, Revenue Canada, and Employment

Standards Act for all groups.
- Evaluate and determine placement on salary grid for internal board experience as required and assist with annual experience-grid updates.
- Determine classification of pay associated to Collective Agreement language related to all staff.
- Ensure accuracy of seniority dates for board experience, union, and vacation administration to ensure proper allocation of compensation and absence banks.
- Ensure accuracy of data and prepare reports on experience and vacation seniority for

Labour Relations Staffing Committee meetings.
- Consolidate, prepare, and build reports to management on associated costs related to absences, un-used sick days, union dues and levies for the purposes of Labour

Relations.
- Generate and participate in financial reporting to assist with analyzing data to support the management team at the Labour Relations Table.
- Contribute and participate in internal planning meetings during collective bargaining and

Labour Relations.
- Manage updates to seniority in accordance. with the appropriate Collective Agreements and as required by departmental staff.
- Act as Board contact in the maintenance of accurate seniority lists for the Elementary

Teachers’ Federation of Ontario (ETFO), the Office Professional and Technical StaffGroup (OPT) and the Educational Assistants/Early Childhood Educators (ESP).
- Provide clerical and technical support to the Human Resources Department.
- Effectively communicate with employees regarding HR/payroll questions for all employee groups
- Participate and collaborate in regular Human Resource Services team meetings related to employee relations and Labour Relations.
- Prepare grid calculations for negotiation at the bargaining table.
- Provide back-up support to HR Staffing Supervisor
- Support Staffing Supervisors with annual projection and staffing reports.
- Analyze and audit staffing charts versus HRIS records to ensure accuracy.
- Assist with annual internal audit and account reconciliation processes.
- Evaluate and perform vacation pay adjustments as required resulting from position changes.
- Determine sick-leave allocation resulting from position changes and assist with annual roll-over and allocation processes.
- Manage and process confidential leaves and maintain accurate data within the HRIS.
- Distribute pay calculations to employee groups as required in response individual or group grievances.
- Receive and enter changes of basic employee information and banking records.
- Process staffing changes initiate expected gross pay calculation and validate proper gross pay within established deadlines for payroll processing.
- Other related duties as assigned

**QUALIFICATIONS**:

- Post-Secondary Certificate or Diploma in Human Resources, Accounting, or Business

Administration, or equivalent combination of experience and education
- Minimum of 2 years of relevant office experience
- CHRP designation or equivalent work experience
- Clear Vulnerable Sector Police Check Required

**ASSETS**:

- Effective interpersonal skills and relationship-building skills
- Strong written and oral communication skills
- Self-motivated and self-directed with strong problem-solving abilities
- Ability to effectively prioritize and execute tasks within set timelines
- Proven flexibility and ability to adapt to change
- Experience working in a team-orient