Lead, Special Events and Projects

4 weeks ago

Montréal, Canada Concordia University Full time

**Position Number**: 50020560 /
**Department**: Event Services Administration
**Grade**: GR12
**Campus**: Sir George Williams (Downtown)

**Salary**: $76,468.50 - $91,341.36 per annum
**Union/Association/HR Policy**: CUPEU

**Posting deadline**: February 27, 2023

Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

**NOTE**:

- This posting represents a full-time contract for the duration of two years._

**SCOPE**
Reporting to the Director Hospitality, the incumbent is responsible for consultation, strategic planning, execution of events and special projects and overseeing the coordination of all activities therein. These projects may be related to Hospitality Concordia’s core business, or they may be one-off initiatives that help the department explore new opportunities or expand its activities. They collaborate with other members of the management team in Hospitality Concordia in the development and continued growth of the departmental portfolio in alignment with the Institute’s strategic priorities. They will also work with internal departments (ex. Facilities management and IITS) and outside vendors or clients, as required.

**PRIMARY RESPONSIBILITIES**
- Participate in the development and implementation of the Departmental Strategic Plan in collaboration with the Management team.
- Manage planning and implementation of special events taking place on and off campus. Responsible for the planning, staffing, analysis and evaluation of such events.
- Manage special projects from conception to delivery in collaboration with the management team and external stakeholders, ensuring quality standards and deadlines are met.
- Management of dossiers: handles contracts/negotiations for clients; ensures that Concordia terms and conditions are addressed; ensures that all necessary waivers to perform event and project related activities are completed; makes certain that all financial related documents have been dealt with. Manage budgets and centralize all related financial records.
- Contribute to post-event and project evaluations and debriefs in order to determine how future events and projects could be improved.
- Develop positive working relationships with internal departments in order to lead the changes necessary to expand Hospitality Concordia's services on campus. Work with any entity to ensure the smooth implementation of and ensure the full collaboration of all actors involved.
- Provide leadership ensuring that staff competencies and development remain current to fulfill the strategic goals; ensure efficiency, professional standards and excellence in customer service delivery.

**REQUIREMENTS**
- Bachelor's Degree and a minimum of 2-4 years of experience in a related field.
- Experience in project management, event planning, and fostering relationships with prospective clients. Excellent interpersonal, communication and negotiation skills, along with proven leadership abilities
- Excellent organizational and planning skills with the ability to multi-task between multiple simultaneous projects, establish priorities and meet deadlines.
- Good knowledge (Level 4) of spoken and written English and French in order to communicate effectively with external contacts.
- Advanced knowledge of Outlook, Word, Excel and PowerPoint.
- Advanced knowledge of event management systems, or related software.
- Demonstrated analytical skills, with process improvement and automation experience
- Ability to work with mínimal supervision autonomously and also as part of a team.
- Ability to work outside normal working hours during peak periods.
- Knowledge of university environment and experience working with corporate environments and corporate clients are assets.
- Experience working with clients in a VIP setting is desirable.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

**Territorial Acknowledgement**
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is

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