Receptionist/administration

2 weeks ago

Winnipeg, Canada S.A.M. (Management) Inc. Full time

**Job Summary**

**QUALIFICATIONS**
- Diverse coordination and communication skills to foster collaboration, provide recommendations and advice, resolve conflicts and proactively mitigate/manage issues.
- Strong verbal and written communication skills, as well as excellent interpersonal skills to build strong working relationships.
- Attention to detail with demonstrated organizational and time management skills to manage competing priorities and workload demands.
- Excel in providing customer service and proactive problem solving.
- Experience using electronic and paper file management systems.
- Proficiency working with Microsoft Office.
- Knowledge of non-profit organizations and board administration would be an asset.

**ACCOUNTABILITIES**
- Representation of the organization in a positive manner through professional conduct and upholding the mission statement and values.
- Treating fellow employees with respect and dignity and cooperating in achieving their goals.
- Setting priorities, developing work schedules, monitoring progress, and tracking details, data, information and activities.
- Highly organized and capable of prioritizing own work with mínimal direction.
- Ability to use initiative and independent judgment within established policy and procedural guidelines.
- Flexible and creative when working with limited resources and multiple deadlines.
- Ensuring information is complete, detailed and accurate.

**PRIMARY DUTIES AND RESPONSIBILITIES**
- Coordinates all aspects of the reception area and provides administrative support to the property management team.
- Receives and distributes all incoming mail, identifying items requiring priority attention; sorts and stamps outbound mail.
- Receives and screens telephone calls and messages, responds to general requests and inquiries, and identifies calls requiring priority attention by other staff members.
- Receives visitors to the office, responds to general requests, and determines who best can assist with requests requiring more expertise.
- Performs a wide variety of secretarial and administrative duties, as required by the property management team.
- Files and scans paperwork; maintains a central filing system.
- Anticipates need and orders office supplies within an established budget.
- Managing key control and alarm system for the office.

**WORKING CONDITIONS**
- Business casual office environment.
- Full-time term position.
- Competitive salary depending on qualifications and experience.

**CONDITIONS OF EMPLOYMENT**
- Must be legally entitled to work in Canada.
- Must be able to provide a satisfactory Criminal Record Check.

**Job Types**: Full-time, Fixed term contract
Contract length: 3 months

Pay: $16.50-$18.50 per hour

Expected hours: 40 per week

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

Expected start date: 2025-01-02

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