Project Administrator

6 months ago

Port Coquitlam, Canada Ozz Group Full time

The Project Administrator is responsible for organizing activities as directed by the Project Manager to successfully execute projects. The project administrator must be able to read and review electrical drawings with a critical eye that will enable him or her to discover any issues and/or discrepancies and bring them to the attention of the project manager.

**Role and Responsibilities**
- Work with Project Managers and Foremen to review electrical drawings and perform counts as required.
- Read, interpret, and understand construction drawings and specifications.
- Assist with project administration activities, including submitting for ESA permits & follow-up on inspection results.
- Assist in change requests, material defects and equipment problems.
- Work with release schedules, ensuring that all fixtures, distribution, and materials arrive on site as scheduled; notify the Director, Multi-Residential Projects of any discrepancies and follow up on back-orders.
- Log all packing slips and execute release with Director, Multi-Residential Projects. Log in calendar.
- Act as liaison between suppliers and Director, Multi-Residential Projects as required.
- Maintain positive relationship with all Foremen, clients, general contractors etc.
- Project Close-out: Ensure all close out documents are provided and stored electronically and in hard copy, as required.
- Work with other departments such as Human Resources in meeting project and legislative requirements.
- Assist with daily project administration activities.
- Create and maintain project binders.
- Filing: Includes clearing backlog and updating filing systems.
- Preparing cover sheets for quotations.
- Printing, copying and creating documents and binders that require submittals.
- Compiling information provided by others into single PDFs.
- All other duties as assigned to meet Company objectives.

**skills and qualifications**
- 1-3 years administration experience, preferably in the construction industry.
- Experience with the Microsoft Office Suite of products including Word, Excel, Outlook, and PowerPoint.
- Ability to read blueprints, schematics, field drawings and plans.
- Have oral and written communication expertise which is complimented with a keen eye for detail.
- Knowledge of local, provincial and federal workplace compliance regulations, ordinances and legislation.

**Key Competencies**
- Advanced organizational skills: ability to prioritize, follow up and multi-task.
- Proven ability to handle a fast-paced work environment, volume, and paperwork.
- Flexible and resourceful at problem-solving.
- Ability to work independently or as part of a team.
- Strong communication and problem-solving skills.
- Able to work well under pressure.
- Strong attention to detail.
- Ability to meet tight deadlines.

**Working Conditions**
- Travel to the site, and off-site locations may be required.
- Safety equipment will be required on site, e.g., steel-toed safety boots, safety glasses/goggles, etc.
- Ability to attend and conduct presentations.
- Overtime as required.
- May be exposed to construction sites.
- Manual dexterity required to use computer and peripherals.
- Lifting or moving up to 20lbs may be required.

**Additional Notes**
- OZZ Electric is an equal opportunity employer and encourages women, Aboriginal and Indigenous persons, persons with disabilities and members of visible minorities to apply. Our goal is to hire individuals with diverse characteristics, backgrounds, and perspectives._
- All aspects of employment decisions at OZZ Electric are based on the needs of the business and job requirements as well as individual qualifications, without regard to gender, ethnic or national origin, sexual identity and orientation, age, _religion_ or disability._
- Our best asset is our people - and we are committed to creating a diverse and inclusive culture._
- We. Are. Powerful. Together._

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