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Project Coordinator

4 months ago

Port Coquitlam, Canada Toro Group of Companies Full time

COMPANY DESCRIPTION

Established in 1979, Toro Aluminum has become a leader in the development and manufacturing of window walls and doors for high-rise condominiums, office buildings and hotels, across Canada, the United States, and Mexico.

JOB SUMMARY

Assists the project manager with overall administrative functions and duties on several projects for window wall and curtain wall scopes. This includes supporting the management of contracts, subcontracts, budgets, and schedules. The project coordinator will work closely with project stakeholders including engineering and design team, field staff, breakdown operations and manufacturing to plan, execute, and problem solve.

MAJOR RESPONSIBILITIES & ACCOUNTABILITIES

**Health & Safety**:

- Work in compliance with the Health & Safety Act and regulations including using any equipment, protective devices or clothing required
- Report any known workplace hazards or violations of the Act to the employer or supervisor.

**Technical / Function-Specific**:

- Assists project manager in managing and reporting overall project performance, cost management, schedule, and quality
- Responsible for some subcontract administration including, assisting with work scope, answering inquiries and monitoring progress
- Where appropriate responsible for quantity take-offs as required
- Reviews and understands contract obligations as per the responsible work scope
- Assists with change order management and change order process
- Assists project manager in creating and issuing tender packages and subcontracts and monitoring their progress
- Maintains and performs project document control and procedures (RFI’s, shop drawings and submittals process)
- Assists the project manager in monitoring the drafting team for timely response to the submittal schedule
- Participates in reviews of supplemental instructions from the client’s design team, works with stakeholders to implement the change and communicates cost and schedule impact to client
- Prepares and tracks progress claims and quotations
- Assists in tracking of materials and equipment
- Assists in overall construction coordination and planning
- Involved in, and assists with overall project closeout, including document archival, maintenance, warranty manuals, deficiencies, and continuous improvement (project post-mortem)
- Liaise with client, subcontractors, and internal stakeholders
- Other duties as required

**Internal / External Customer Service**:

- Develops and maintain strong customer-focused relationships with all stakeholders
- Be proactive in communicating effectively with them seeking their input to create solutions that meet internal/external customer needs

As the Project Coordinator, you will play a key role in modelling and recognizing our core values. You will strive to demonstrate the Toro Company Values:

- Do what you say - act with integrity so our customers and project teams trust us to deliver results
- Get it done - find solutions to ensure the job gets done right
- Be better every day - take pride and be passionate about improving our business, safety, and quality and strive to be the best
- Think big picture - think long-term, be strategic and have a vision. Your investment in our business, is critical to our success.
- Build strong relationships - value our employees, suppliers, and advisors as an essential part of our business. Develop and maintain strong relationships with our customers, contractors, and stakeholders.

QUALIFICATIONS

Education
- Post-secondary diploma or degree in a related field or relevant experience

Experience
- Minimum 2-4 years of construction experience
- Experience of writing and administering simple subcontracts and purchase orders
- Working with project teams, drafters, designers and engineering disciplines
- Interpreting and reading drawings and working to Quality and Industry standards and specifications

**Skills**:

- Strong planning, organizational, and time management skills with the ability to multitask and prioritize tasks for prompt execution
- Working knowledge of Drawings and specifications, project health, quality, building materials and associated standards
- Knowledge of construction sequences, construction law, building codes and scheduling tasks
- Knowledge of cost and change management
- Ability to collaborate with designers on simple construction projects
- Effective verbal, written and interpersonal communication skills
- Demonstrated flexibility and ability to work in a fast-paced environment
- Understanding of decision-making authority and ability to present solutions
- Working knowledge of Microsoft Office suite with a strong aptitude for adopting new technology