Bookkeeper

2 weeks ago

Toronto, Canada Thomson Rogers Full time

Thomson Rogers is a leading Toronto Litigation Law Firm. We are currently looking for a Bookkeeper, with a minimum 3 years’ experience in a designated bookkeeping role.

**Job Title**: Bookkeeper
**Level**: Specialist
**Function**: Accounting
**Reports to**: Director, Accounting

**Role Mandate**:
The Bookkeeper is part of the accounting team and reports to the Director, Accounting. **This role has two primary areas of bookkeeping responsibility - general accounting items and payroll**. This individual will also provide interim benefits administration, in addition to occasional payroll back-up.

The successful incumbent must be able to communicate confidently with partners, employees, and external vendors in relation to accounting matters. This is a mid-level role that requires an individual who can both take direction and execute tasks, is self-directed, and can confidently manage their daily work. This role requires a person with solid analytical skills, along with an excellent attention to detail to compile, match, and identify errors in accounting documentation.

This role requires an individual who is highly flexible and adaptable to juggling between various accounting tasks, sometimes in short order. A ‘roll with it’ attitude and ability to pivot with ease is critical. Strong organizational, time management, and planning skills are essential.

This role interacts with both senior management and non-management employees, in addition to external vendors and service providers. A typical day sees the Bookkeeper working closely with members of the administration and accounting teams, in addition to other internal support departments.

**Key Responsibilities**:
The core responsibilities and tasks for this role are provided below:
**_General Accounting_**
- Provide support with a range of account receivable and payable matters.
- Support the review and analysis of various accounting documents and matters.
- Compile, match, review, balance, and reconcile accounting input documents (e.g., invoices), including following up on missing information and/or clarifying discrepancies.
- Prepare general ledger entries for general finance transactions.
- Post various accounting entries into financial systems.
- Provide reserves and receivables amounts to Partners.
- Monitor A/R and reserve amounts, find and escalate issues, and support regular reserve account reporting; update and reconcile with related systems.
- Identify and process payments to various vendors / suppliers / independent contractors.
- Provide clients upon request with a ‘Statement of Accounts and Payments’.
- Coordinate file transfers to other law firms.
- Provide back-up support for e-transfers, wires, and direct deposits, as needed.
- Complete special accounting projects as required.

**_Payroll Accounting_**
- Support the production of manual cheques.
- Support the processing of disbursements for statutory deductions, benefits payments (EI, CPP, EHT, WSIB, SUB), and employee contributions to their Open Access accounts.
- Prepare various journal entries to account for payroll entries and make corrections as required.
- Prepare intercompany general ledger entries.
- Review payroll and benefits invoices and facilitate payments.

**_Back-up Payroll (As Needed)_**
- Compile and review a range payroll input documents for processing.
- Facilitate the set up and updating of employee profiles for the payroll system.
- Provide / communicate payroll input items to payroll service provider for processing (e.g., bulk entries, special payments), may make direct entries (e.g., overtime, sick days, leaves, vacations) into the payroll system as required.
- Calculate manual payroll adjustments (mid-cycle starts, retro pay, corrections, sick days, vacations, leaves).
- Review payroll file prior to processing to identify errors or clarification items.
- Investigate and correct payroll errors.
- Follow up with payroll and benefits vendors (service levels, escalations, queries) as needed.
- Process final pay for separations and request Record of Employment.
- Diarize and activate future-dated payroll and benefits items / entries.
- Support the SUB and LTD documentation process.
- Respond to employee and management payroll / benefits questions.

**_Benefits Administration (Interim Period)_**
- Submit benefits information to provider to help set up profiles.
- Liaise with service provider to ensure effective and ongoing maintenance of the group benefits plan.
- Review and facilitate payment of the group benefits invoice.
- Ensure benefits are initiated and terminated in a timely and accurate fashion.
- Facilitate benefits carrier paid sick leave (LTD) process (e.g., form completion).

**Education and Experience**:

- Minimum 3 years’ experience in a designated Bookkeeping role.
- Formal accounting / bookkeeping education is preferable.
- Previous experience working in the legal industry preferred.
- Previous benefits administration experience, an asset.
- Previ

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