Administrative Assistant to The Associate Dean
1 month ago
**Forbes includes U of G Among Canada’s Best Employers**
**Office, Clerical and Technical**
**Ontario Secondary School Teachers’ Federation District 35- Technician/Administrative/Research/Agricultural**
**Administrative Assistant to the Associate Dean Academic**:
**College of Arts**:
**Temporary full-time from May 2023 to November 15, 2024**
**Temporary absence of the regular incumbent**
**Hiring #: 2023-0271**
Please read the Application Instructions before applying
The College of Arts is home to over 100 faculty in five academic units engaging in cutting edge teaching, research, and creative activity in fields such as Digital Humanities, Improvisation Studies, Creative Writing, as well as Studio Art, Languages, Literature, Art History, Music, Theatre, Scottish, Rural and European Studies, History, and Philosophy. The College is home to the Bachelor of Arts (BA) with majors that span the arts, social sciences, and humanities and the Bachelor of Arts and Science (BAS) with specializations within the arts, social sciences, and sciences.
Reporting to the Associate Dean Academic for the College of Arts, the Administrative Assistant provides vital administrative support for the Associate Dean Academic, the BA and BAS degree programs, and the BA and BAS program counselling offices. This position also assistants the Chair of the College of Arts awards committee with the administration of awards for arts students. The Administrative Assistant uses expertise and organizational knowledge and skills to respond to issues and identify solutions as they arise in addition to anticipating needs and taking initiative to optimize the smooth operation of the BA/BAS Counselling Offices.
**Requirements of this position include**:
- While a variety of combinations of education and experience are valued, the minimum requirements are one (1) year of community college in Office Administration (two-year community college diploma in Business Administration is preferred) and a eighteen (18) months of previous experience providing administrative support, or an equivalent combination of education and experience;
- Experience providing administrative support coordination in a University environment and within an arts and humanities discipline would be an asset.
- Proficiency using Microsoft Office 365 is required and experience with a wide variety of institutional software packages that support academic program management, student services, and human resource administration is preferred;
- Proven ability to excel within a small working group and act as an effective team member of a large and diverse organization;
- Excellent verbal and written communication skills;
- Demonstrated ability to interface with coworkers and University stakeholders in an equitable and accessible manner to contribute to a culture of inclusion and respect;
- Excellent personal judgment, organizational skills, and problem-solving ability in order to multitask and prioritize duties while dealing with interruptions and competing deadlines;
- Ability to take initiative to pro-actively identify potential problems or outstanding tasks, prepare required supporting information, and make recommendations so that tasks can be completed, or decisions can be made efficiently and effectively;
- Ability to interpret and administer policies and procedures, preferably in a post-secondary environment, in a wide variety of functional areas such as: academic programs, human resources, and student awards.
(Covering) Position Number 546-001
Classification OSSTF/TARA, District 35 Salary Band 4
Normal Hiring Range $24.56 - $27.44 per hour
**Posting Date: 2023 05 03**
**Closing Date: 2023 05 17
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