Accounts Receivable and Payroll Clerk

5 months ago

Kingston, Canada ANCHOR CONCRETE PRODUCTS LIMITED Full time

Purpose of Position
- To invoice customer orders - To collect payments to optimize cash flow and keep receivables current - To verify and process payroll information with accuracy and discretion. To maintain, prepare and process employee payroll related payments including regular pay benefit payments, special payments ie vacation, lieu, termination pays. - Monthly and annually: To prepare payroll related filings, end source deduction payments, WSIB, T4 reconciliations, ROE’s for exiting employees - To identify and resolve payroll discrepancies. - To maintain company RRSP plan - enroll/update employees
- To process and monitor paymentsResponsibilities:

- Daily bank reporting
- Customer invoicing
- Monthly account reconciliations
- Customer accounts
- Collection calls and follow-up
- Participate in production meeting
- Post daily deposits
- Process incoming mail concerning billing and invoicing
- Communicate with clients about billing discrepancies and questions
- Engage Management about accounts receivable problems
- Initiate collections on past-due accounts
- Audit ledgers to ensure they contain correct information, such as billing addresses and invoice numbers

Payroll
- Review timecards for any missing information
- Ensure payment to each employee is done bi-weekly, as part of regular payroll cycle
- Ensure vacation time is setup correctly for any public holidays
- Comply with laws relating to payroll deductions and other calculations
- Ensure employee data is accurate
- Review Sun Life Benefits to ensure payroll deduction are updated
- Review RRSP information
- Provide support to all management groups and employees relating to the payroll function
- Prepare or maintain the following reports and files:

- Records of Employment; updates in Payworks; RRSP updates; monthly GL balancing of source deductions; monthly reconcile and remit Sun Life benefits payments for Regular Benefits Group and for Management HSA Benefit Group; monthly/annual vacation accrual spreadsheets and JE’s; monthly/annual wage accrual spreadsheets and JE’s; WSIB monthly / annual reconciliations & payments; YE Payroll Reconciliations T4, EHT.

Other duties

Cover administrative duties as requested; in support of other coordinating staff absences or scheduled time off

Education

Post-secondary education (three years) in business administration, including accounting coursework

Experience
- Two years experience within the accounting / payroll administration

**Knowledge and Skills**
- Computer and data entry skills
- Excel and MS word
- Knowledge of accounts receivable
- Able to maintain a high level of accuracy in analyzing, preparing and entering financial information
- Working knowledge of generally accepted accounting principles
- Knowledge of Anchor’s ERP system and other industry specific software

Why Join Us?

Since 1969, the Anchor Group of Companies has been recognized as specialists in our field. Anchor Concrete Products, Lodestar Structures, and Anchor Rebar continue to produce precision products for the construction industry. Our team is focussed on optimizing our operations, supplying high quality products, and creating customized solutions to meet our customers’ needs.

We believe our employees are our most valuable resource. We offer a rewarding environment where employee contributions are appreciated and rewarded with competitive salaries, ongoing training, and opportunities for personal and professional growth.

We offer the opportunity to join a company that makes a positive mark on the world, in an enjoyable and respectful workplace.

Accessibility accommodations are available for all parts of the recruitment and selection process. Please make needs known in advance.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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