Executive Assistant

3 weeks ago

Vancouver, Canada Community Living BC Full time

**We are proud to be selected as one of **B.C.'s Top Employers** once again**

**If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you**

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of _Communities of belonging, lives with connection_.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

**The Role**:
As the Executive Assistant, you will be providing a full range of administrative and confidential support to three or more Executive staff and their respective team members. This position also works as part of the Administrative team and may receive various assignments from the Associate Manager, Administrative Services.

Responsibilities include:

- Establish and build relationships with senior and executive officials, both within and outside government
- Manage the Executive's calendar, prioritize meetings, schedules, assignments and travel arrangements
- Respond quickly to emerging issues and changing priorities, using sound judgment in assessing the urgency and importance of various issues requiring the attention of the Executive team
- Prepares and types confidential correspondence, letters, briefing notes ensuring timely responses in a large volume of highly sensitive inquiries and issues, maintains confidential filing and tracking systems, screens mail, visitors and telephone calls for the Executive team
- Participates in confidential meetings chaired by the Executive team by supporting in preparation of agendas, distribution of meeting materials and recording of minutes
- Ensures Freedom of Information and Privacy Legislation compliance in processing requests for information and retrieving documents and/or data
- Exercise receiving authority for office administration budgets, personnel expenditures and recommend travel options to employees as per policy
- Check and update Time and Leave entries for all Head Office staff, every pay period
- Prepare and type correspondence, letters, briefing notes, PowerPoint presentations, take minutes, maintain confidential filing and tracking systems, screen mail, visitors and telephone calls for the Executive team.

This role requires you to be adaptable, organized and flexible, as well as service and results-oriented; have excellent computer skills; excel at building effective working relationships, be cooperative, and be an excellent team player.

**Qualifications**:

- Grade twelve diploma or equivalent education, and the completion of a business college or office administration course. A relevant combination of education and experience may be considered
- 3-5 years of experience working in an executive office environment supporting senior executives on a daily basis
- Comprehensive knowledge and ability to produce accurate reports and presentations using software such as MS Excel, Word, PowerPoint, VISIO, SharePoint and Adobe Acrobat
- Ability to type a minimum of 50 wpm

**Hybrid Work**: Combines on-site office work with flexibility to work from home within BC after passing a 6-month probationary period.

**Additional Info**:
Team: Head Office Administration
Term/Status: Auxiliary/Full-time - Anticipated 70 hours bi-weekly for a 6 Month term
Classification/Salary: Excluded compensation

**_ The health and safety of our team and communities is paramount to CLBC. Accordingly, we require anyone joining our team to provide proof of full COVID-19 vaccination._**

**Closing date: September 14, 2023

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