Employee Experience Administrator

1 week ago

Montréal, Canada WSP Full time

**WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 55,000 team members across the globe. In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At **WSP**:

- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable

**ANY MAJOR LOCATION IN CANADA**:
**The Opportunity**:
**WSP** is currently seeking an Employee Experience Administrator.

The **Employee Experience Administrator** will support the Canadian People & Culture team by providing coordination and processing support for key HR lifecycle processes that create an extraordinary employee experience for our people.

**This role is for a temporary contract - 9 months**

**Why WSP?**:

- We value and are committed to upholding a culture of Inclusion and Belonging
- Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
- Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
- A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

**We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.**

**#WeAre**WSP**

**A day in the life**:

- Ensuring all processing requests by employees or the broaderPeople & Culture team are responded to in a timely manner
- Daily administration and maintenance of employee records in the HRIS system for new, existing and departing employees;
- Creating, processing and filing of all HR letters using pre-defined templates (i.e.offer letters, employment confirmations, leaves of absence). Highlighting any required template updates or inconsistencies that need addressing
- Administering the full resignation process and the final stages of the termination process related to outplacement support and release signoff
- Processing all employment status, reporting relationship, salary and promotion changes in Workforce Now (WFN)
- Co-ordinating all background and reference check processes and reporting results per define process
- Managing and co-ordinating our Service Anniversary Program
- Following up on reporting compliance for contract ends dates, vacation usage etc
- Administer additional processes as required

**What you'll bring to WSP...**:

- Ideally a 2 year HR Certificate or equivalent experience;
- 2 years of related coordination or administration experience in an HR environment;
- Proficient with HRIS systems (WSP currently uses ADP for HRMS and Taleo for recruitment and onboarding) along with electronic and physical file management;
- Advanced Microsoft Office Suite skills, especially PowerPoint, excel, word, and outlook;
- Capable and comfortable operating independently with mínimal supervision, able to work through new tasks;
- Strong attention to detail with accuracy;
- Ability to anticipate needs and take the appropriate action(s);
- Proven success in multi-tasking, prioritizing between competing priorities and adapting to change;
- Strong customer service skills and the ability to manage numerous relationships;
- Excellent communication skills; proven ability to work with a variety of people, needs and personalities;
- Passion to grow and take on new responsibilities yet remain focused on a variety of unique or repetitive tasks.

LI-Hybrid

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe and the growing list of our client

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