Receptionist/administrative Assistant
1 week ago
**Overview**:
**Primary Responsibilities**:
- **Front Desk Management**: Greet and assist visitors in a courteous and professional manner, ensuring that all inquiries are handled promptly and efficiently.
- **Telephone Operation**: Answer and direct calls using a multi-line phone system, ensuring that calls are transferred accurately and messages are relayed in a timely fashion.
- **Administrative Support**: Perform general clerical duties, including filing, photocopying, and data entry. Maintain organized and up-to-date office records.
- **Appointment Scheduling**: Assist with scheduling appointments, coordinating calendars, and ensuring meetings are properly arranged and confirmed.
- **Mail and Packages**: Manage incoming and outgoing mail, including sorting, distributing, and arranging for couriers when necessary.
- **Office Supplies**: Monitor and manage inventory levels of office supplies, ensuring that necessary materials are ordered and stocked appropriately.
- **Departmental Assistance**: Provide administrative support to various departments as needed, ensuring that all tasks are completed accurately and efficiently.
- **Document Preparation**: Proofread documents for accuracy and ensure that they are prepared in compliance with company standards.
**Qualifications and Experience**:
- **Technical Proficiency**: Competency in office software such as Microsoft Office Suite and ability to learn new software. Familiarity with office systems and procedures is essential.
- **Customer Service Skills**: Demonstrated experience in providing professional and courteous service to clients and customers, both in person and over the phone.
- **Telephone Systems Knowledge**: Experience operating multi-line phone systems, including the ability to transfer calls and take messages with precision.
- **Organizational Abilities**: Strong organizational skills with the ability to manage multiple tasks efficiently and prioritize duties as necessary.
- **Attention to Detail**: Excellent proofreading skills, ensuring that all documents and communications are free of errors and conform to company standards.
- **Office Experience**: Previous experience in a law firm or other professional office environment is preferred.
**Attributes**:
- **Professionalism**: Ability to maintain a professional demeanour at all times, ensuring that the company's standards of conduct are upheld.
- **Discretion**: A strong sense of confidentiality and the ability to handle sensitive information with discretion.
- **Dependability**: Reliability in completing assigned tasks and adhering to deadlines.
Pay: $20.00-$25.00 per hour
Expected hours: 40 per week
**Benefits**:
- Extended health care
Schedule:
- Monday to Friday
**Location**:
- Victoria, BC V8W 1H9 (required)
Work Location: In person
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