Staffing and Scheduling Clerk

3 weeks ago

Winnipeg, Canada Shared Health Full time

**Requisition ID**: 332938

**Position Number**: 20095995

**Posting End Date**: March 21, 2023

**City**: Winnipeg

**Site**: Shared Health

**Work Location**: Winnipeg Shared Health

**Department / Unit**: Staff Scheduling - ERS

**Job Stream**: Clinical Support

**Union**: SH Exempt-OT

**Anticipated Start Date - End Date**: 04/01/2023 - 08/18/2024

**Reason for Term**:Maternity Leave

**FTE**:0.40

**Anticipated Shift**: Days;Evenings;Nights;Weekends

**Daily Hours Worked**: 7.75

**Annual Base Hours**: 2015

**Salary is commensurate with education and qualifications.**

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
Under the general direction of the service area's leadership team, Central Service Scheduling or Designate, this position is responsible for ensuring that schedules are created, adequate staffing levels are maintained, and time keeping is accurately implemented into the scheduling and or timekeeping system for the assigned organization unit(s) within a service delivery organization (SDO) as designated.
This role is responsible for the development, administration and coordination of staff scheduling and scheduling changes, staff replacement and editing timekeeping data into the information system. The staffing and scheduling clerk will place calls to staff as required to cover the organization’s operational requirements, short and long-term absences and workloads. This position will enter timekeeping data into the timekeeping system and will have responsibilities for maintenance of personnel files, data entry and document processing as it relates to maintenance of electronic data bases, including scheduling systems, HR information systems (HRIS) and recruiting software. This role will also provide administrative support for the service area(s) as it relates to maintaining, updating and executing scheduling changes as per organizational policies and as per the associated collective agreement(s).

**Experience**:

- 3 years experience working with a Scheduling and/or timekeeping system such as (SAP, ESP or HRIS system)
- 2 years experience providing shift administration and support as it relates to staff scheduling
- 1 year clerical experience working in a scheduling capacity
- 2 years experience in a business setting providing customer service
- 1 year experience within a complex 24 hour - 365 day per year scheduling environment preferred

**Education (Degree/Diploma/Certificate)**:

- Certificate/Diploma in business administration, administration, office management, human resources or payroll
- A combination of relevant education and experience related to the position would be considered

**Qualifications and Skills**:

- Demonstrated comprehensive front-line leadership capabilities. The provincial health system in Manitoba has adopted the LEADS in a Caring Environment framework.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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