Administrative Assistant-nursing Department

5 months ago

Toronto, Canada St. Demetrius Development Corporation Full time

Job Summary:
The Administrative Assistant for the Nursing Department is a member of the healthcare team responsible for the scheduling, the time and attendance and payroll for the nursing staff and administrative support to the Nursing Department.

**Key Responsibilities**:

- Coordinate and complete Nursing staff schedules, staff placements as per the CA and daily assignments as well as staff replacements. Responsible for the master and active schedules.
- Review, update and confirm the time and attendance of the Nursing department and reviews/confirms the Nursing payroll for submission to the payroll department.
- Review, maintain and update clinical forms and relevant documentation which supports daily routines
- Coordinate, prepare, track and record clinical services for the residents
- Coordinate and participate in the admission process through the provision of current documentation and sharing of appropriate information
- Inventory management of equipment and supplies include coordination of medical supplies purchases
- Provide clerical/administrative support to nursing management in labour/management relations
- Keep the Nursing staffing roster up to date and in compliance with the CA
- Provide IT support and training on StaffStat (the scheduling app)
- Assemble relevant information as needed /requested to facilitate resident care delivery

**Qualifications**:

- Office Administration, Medical Administration or equivalent
- Minimum 1 year experience working in a health care, long term care setting
- Experience with nursing scheduling (24-7) and with processing electronic time and attendance
- Effective written and oral communication skills in English
- Strong organizational and time management skills and ability to work independently and with the nursing team

UCCC accommodates the needs of job applicants throughout the recruitment and selection process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

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