Client Services
2 weeks ago
**Client Services & Office Coordinator**
**Halifax, NS (In office)**
**Contract Start: Mid-July**
**Reference Number: 17222**
**Join KBRS and Meridia Recruitment Solutions and become a part of Atlantic Canada's leading recruitment and HR consulting organization.**
Committed to building great companies for over 45 years, we celebrate and uphold our values every day while operating to the highest professional standards. Looking to add to our dynamic team of highly motivated professionals, we are currently seeking a Client Services & Office Coordinator to join our firm on a temporary contract.
The Client Services & Office Coordinator will be responsible for supporting the smooth running of the Halifax office on a day-to-day basis, providing a welcoming and professional experience to greet both guests and employees.
**Key Responsibilities**:
Office Management:
- Managing office reception, including greeting and hosting guests to the Halifax office, coordinating meeting rooms, ensuring the professional appearance of common areas, and maintaining visitor logs.
- Liaising with operational related vendors, such as document disposal, parking, and technology contracts as directed.
- Monitoring office supplies and coordinating orders as needed in addition to working with IT to manage inventory of tech equipment and ensuring hybrid offices are operational.
- Coordinating the shipping and receiving of packages.
- Liaising between the building managers and the KBRS team to address maintenance and operational related issues.
- Supporting the smooth coordination and operation of client and employee events.
Corporate Services Administration:
- Supporting routine aspects of managing our social media presence and job posts.
- Supporting the compilation and management of key stakeholder contact lists.
- Supporting the onboarding of new hires by coordination technology and office set ups, shipping and receiving of equipment, etc.
- Supporting regular internal communication initiatives and employee recognition programs.
- Supporting internal recruitment with research, pre-screens, reference checks and background checks as needed.
- Performing other duties as assigned.
**Your Qualifications**
As a Client Services & Office Coordinator, you consider yourself someone who is always willing to lend a hand. You love a variety of tasks in your day to day and approach your work with an energetic and positive attitude.
Your qualifications include:
- A post-secondary degree or diploma. Education in Human Resources, Marketing, Business Administration or a related field would be considered an asset. A combination of training and experience will also be considered.
- A minimum of 2 years' work experience in a professional setting.
- A great ability to organize and prioritize your work, in a fast-paced environment. You take the initiative to fill your free time in a way that positively contributes to your team.
- As a tech savvy individual, you like learning about new systems, and catch on quickly.
- Previous experience in commonly used platforms like Mail Chimp, Canva or a client relationship management system would be considered an asset.
- Strong written and verbal communication skills with excellent attention to detail.
- You are very interested in developing diverse skills and experience with a 'can-do' attitude.
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