Special Events Assistant

2 weeks ago

Georgina, Canada Town of Georgina Full time

**Special Events Assistant**

(Posting #2024.17S)

**Department**: Community Services

**Division**: Cultural Services

**Status**:Seasonal (May 1 - December 31, 2024)

**Hours of Work**:Up to 30 hours per week

**Number of Positions**: 1

**Hourly Wage**: $20.00 per hour

**Date Posted**: March 4, 2024

**Date Closing**: March 18, 2024

**Come work with us**

Employment with the Town of Georgina offers an opportunity to make a positive difference in our community. We are a progressive, forward-thinking organization focused on continuous improvement, innovation and providing exceptional customer service. We offer a collaborative team environment and an excellent place to take charge of your career.

**Position Purpose**

To be the first point of contact and liaison for special events and to provide assistance to Special Events Services. **_For full details, please see attached job description._**

**Minimum Qualifications**
- High school diploma or equivalent. Post secondary in recreation/event management an asset;
- Previous experience in a municipal recreation environment with experience in Database Management/Administration along with fully functional computer skills utilizing various programs with a preference for Microsoft Office;
- Valid Ontario Class G Driver’s License;
- Valid Drivers Abstract, deemed as satisfactory by the Town;

**How to apply**

**Committed to diversity and a barrier-free environment**

**JOB DESCRIPTION**

**Title**:Special Events Assistant

**Position #**:SE 43

**Department**:Community Services

**Division**:Client and Cultural Services

**Reports To**:Sponsorship and Special Events Supervisor

**Employee Group**:Seasonal

**Direct Reports**:None

**Indirect Reports**:None

**Position Summary**

To be the first point of contact and liaison for special events and to provide assistance to Special Events Services.

**Responsibilities**
- Receive third party special event requests and carry out the process to verify the third party connects with all required departments and agencies to achieve a successful and compliant event.
- Assists with scheduling and administration of large events.
- Ensures all applicable departments are connected with special event applicants and coordinates specific and annual meetings
- Maintains annual event schedule
- Provides support to The Link, Georgina Pioneer Village and Stephen Leacock Theatre when needed.
- Assists with data compilation, database administration and surveys for trend analysis as required.
- Review stats and provide recommendations for revenue generation
- Work with communications for website updates, social media, press releases etc.
- May be required to attend special events on behalf of the Department and/or assist with set up etc.

**The foregoing is intended to outline the general description of the duties and responsibilities for this position. It is not intended nor should it be interpreted as a complete description. The Town of Georgina reserves the right to amend this position description at any time provided that such change does not represent a substantive change in the purpose or essential nature of the position.**

**Minimum Qualifications**
- High school diploma or equivalent. Post secondary in recreation/event management an asset.
- Previous experience in a municipal recreation environment with experience in Database Management/Administration along with fully functional computer skills utilizing various programs with a preference for Microsoft Office.
- Strong verbal and written communication skills to deal effectively with the public, organizations/agencies/user groups.
- Ability to prioritize work and to work under pressure to meet deadlines.
- Valid Ontario Class G Driver’s License.
- Valid Drivers Abstract, deemed as satisfactory by the Town;

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