Administrative Coordinator

3 weeks ago

Saskatoon, Canada University of Saskatchewan Full time

**Administrative Coordinator**:
**Primary Purpose**: The Administrative Coordinator plays a pivotal role in supporting the Academic Director and Program Manager of the Master of Physician Assistant Studies (MPAS) program. This new 2-year professional graduate program, pending academic approval, is scheduled to commence its first cohort in Fall 2025, with 20 students. The program is structured with a first year focused on classroom-based clinical science education, followed by a second year dedicated to clinical placements. The Administrative Coordinator’s responsibilities encompass high-level administrative, organizational, communication, planning, and problem-solving tasks, ensuring smooth operations and success of the MPAS program.

**Nature of Work**: The Administrative Coordinator will report primarily to the Academic Director, with an understanding that the Program Manager will be responsible for approving timesheet, vacation requests etc. The position demands multi-tasking and requires flexibility, discretion, diplomacy, and foresight, along with superior professionalism and integrity. Maintaining confidentiality and sensitivity is imperative within this position. The environment is dynamic with shifting priorities and frequent interruptions. The role involves making discretionary decisions, exercising superior judgement and analysis, and managing a broad range of duties within established policies and guidelines, with mínimal supervision. The position is responsible for ensuring accuracy in day-to-day tasks and correctness of information provided to others. The incumbent must manage pressure and competing interests effectively to achieve satisfactory outcomes. Establishing and maintaining professional relationships that foster exceptional collaboration and problem-solving is crucial for success in this position.

**Typical Duties or Accountabilities**:
**Administrative Support and Documentation Management**:

- Provide comprehensive administrative support to the Academic Director including calendar management, meeting coordination, and distribution of agenda and minutes.
- Analyze, create, and prepare various documents, reports, presentations, and packages for the Academic Director and Program Manager in a timely and accurate manner.
- Support committee functions and facilitate communication among stakeholders, ensuring effective coordination and follow-up.
- Collaborate with the College of Graduate and Postdoctoral Studies (CGPS) and other service units on campus to ensure coordination of supports to provide a positive learner experience.
- Provide support as needed to the Program Manager in registration, extensions, program of studies, and coordination of graduation and convocation processes.

**Communication, Liaison, and Relationship Management**:

- Act as a representative of the MPAS program, fostering a positive and professional image.
- Facilitate effective communication and collaboration among key stakeholders, both internal and external, including faculty, staff, university administration, external agencies, and senior administrators.
- Assist the program leadership in timely delivery and effective communications regarding changes to procedures, updates to systems, and other factors impacting the MPAS community.
- Manage social media accounts and website content for the MPAS program, ensuring consistent and engaging communication with stakeholders.
- Cultivate and maintain relationships with program alumni, facilitating engagement opportunities and networking initiatives to support the program’s objectives.
- Coordinate large-scale special events, ensuring smooth execution and alignment with program objectives and timelines.

**Program Implementation Support**:

- Participate in strategic planning sessions, workshops, meetings, and retreats, contributing to the development and implementation of program goals and initiatives.
- Provide administrative support as needed to the Program Manager in managing special projects, including accreditation processes, program evaluations, and other initiatives aimed at program improvement.
- Perform other duties as assigned to support the overall objectives of the MPAS program.

**Education**:Post-secondary education in a relevant field as it pertains to this position is required. An undergraduate degree is strongly desired - a combination of education and applicable experience may be considered.

**Experience**:A minimum of three years relevant experience in administration support is required. Knowledge of University of Saskatchewan programs would be considered a strong asset. Working knowledge of SharePoint, experience with program management, and/or graduate program administration are also considered strong assets.

**Skills**: Demonstrated professional maturity, judgment and decisiveness; ability to be self-directed and take initiative; ability to research and make informed decisions around the Colleges use of central support systems; relationshi

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