![FirstService Residential](https://media.trabajo.org/img/noimg.jpg)
Office Administration Associate
3 days ago
**Office Administration Associate**
As the leading and largest residential property management company in North America, FirstService provides full-service, professional community management services to more than 8,000 properties and over 1.6 million residential units across three provinces in Canada and twenty-one states in the United States. Each day, every member of our team strives to fulfill our mission - to deliver exceptional service and solutions that enhance the value of every property and the lifestyle of every resident in our care.
**Why choose Us**
**We offer a hybrid working environment with flexible hours and the option for a modified 4.5 day work week. We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more Most importantly, we are committed to empowering, developing and supporting all our associates.**
**Duties and Responsibilities**
- Sort, open and distribute incoming mail by department and date stamp all general correspondence
- Conduct clerical duties, including filing and creating folders
- Arrange for courier pick-up - receive and log incoming courier packages for Associates
- Log/sign out Status Certificates that are being picked up by Clients
- Assists in planning and arranging events, including organizing catering
- Maintains stock lists and orders office supplies as needed
- Coordinate cheque pick-ups for vendors and contractors
- Manage office inventory and supplies
- Manage office security cards and access control
- Assist with greeting and assisting all visitors accordingly
- Serves as the go-to for office inquiries and general office duties as assigned
- Practice and adhere to FirstService Residential Global Service Standards
- Conduct business at all times with the highest standards of personal, professional and ethical conduct
- Perform or assist with any operations as required to maintain workflow and to meet schedules
- May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines
- Follow all policies and Standard Operating Procedures as instructed by Management
- Perform any range of special projects, tasks and other related duties as assigned
**Education and Experience**
- Ontario Secondary School Diploma (or equivalent)
- 3+ years of reception, office administration or customer service experience required
- Strong administration, communication and interpersonal skills required
**Knowledge, Skills and Proficiencies**
- Knowledge of multi-line switchboard and ability to handle numerous calls at once
- Works well independently and as a team player, with a passion for customer satisfaction
- Excellent written and verbal comprehension and communication skills
- Experience with Microsoft Office (Word, Outlook and Excel)
- Self-starter with the ability to prioritize and multi-task to meet deadlines
- Highly organized and detail oriented
**Disclaimer**
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
-
Associate, Office Administration
1 week ago
Mississauga, Canada Acera Insurance Full timeAssociate, Office Administration Jun 14, 2024 Location: Calgary, AB, CA We put our people first. As an employer of choice, Acera Insurance, offers an outstanding workplace and employee culture that creates valuable opportunities for all employees. Our people are: Encouraged to challenge the status quo and never stop learning in their commitment to...
-
Office Administrative Assistant
2 weeks ago
Mississauga, Canada Team JC & Associate Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - or equivalent experience **Asset languages**: - Hindi - Malayalam - Panjabi; Punjabi **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Plan and control budget and expenditures - Schedule...
-
office administrative assistant
3 weeks ago
Mississauga, Canada Team JC & Associate Full timeEducation: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceAsset languagesHindiMalayalamPanjabi; PunjabiTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresSchedule and confirm appointmentsAnswer telephone and relay...
-
office administrative assistant
1 week ago
Mississauga, Ontario, Canada Team JC & Associate Full timeEducation: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceAsset languagesHindiMalayalamPanjabi; PunjabiTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresSchedule and confirm appointmentsAnswer telephone and relay...
-
office administrative assistant
1 week ago
Mississauga, Ontario, Canada Team JC & Associate Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceAsset languagesHindiMalayalamPanjabi; PunjabiTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresSchedule and confirm appointmentsAnswer...
-
office administrative assistant
2 months ago
Mississauga, Canada Team JC & Associate Full timeEducation: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceAsset languagesHindiMalayalamPanjabi; PunjabiTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresSchedule and confirm appointmentsAnswer telephone and relay...
-
office administrative assistant
1 month ago
Mississauga, Canada Team JC & Associate Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceAsset languagesHindiMalayalamPanjabi; PunjabiTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresSchedule and confirm appointmentsAnswer...
-
office administrative assistant
4 weeks ago
Mississauga, Canada Team JC & Associate Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceAsset languagesHindiMalayalamPanjabi; PunjabiTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresSchedule and confirm appointmentsAnswer...
-
Office Administrator
1 week ago
Mississauga, Ontario, Canada O'Dell Associates Full timeOffice Administrator - Parts and Logistics*O'Dell Associates Inc - Toronto DivisionAre you the type of individual who can handle a multi-tasking challenge?If yes, TERRIFIC*- O'Dell Associates is seeking an individual like YOU for join our Toronto, Ontario division*If you have not heard of us, we are a well-established heating, ventilating, and air...
-
Office Administrator/ Sales Representatives
4 weeks ago
Mississauga, Canada GW Office Furniture Co. LTD Full time'''Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing day-to-day administrative tasks, ensuring smooth operations, and providing support to the entire office. This is a key role that requires strong organizational skills, excellent communication...
-
Office Administrator/ Sales Representatives
1 week ago
Mississauga, Ontario, Canada GW Office Furniture Co. LTD Full time'''Overview:We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing day-to-day administrative tasks, ensuring smooth operations, and providing support to the entire office. This is a key role that requires strong organizational skills, excellent communication...
-
Administrative Associate
2 weeks ago
Mississauga, Canada City Clean Full time**Administrative Associate Job Description** Position Title: Administrative Associate Reports to: Service Manager Status: Permanent, Full-time Department: Administration Department **Position Overview** **Responsibilities** - Provide excellent customer service by greeting customers, answering phones and general customer inquiries - Provide logístical...
-
Office Administrator
4 days ago
Mississauga, Canada Stroshe Capital Inc. Full timeAdministrative officers oversee and implement administrative procedures, establish work priorities, conduct analyses of administrative operations and coordinate acquisition of administrative services such as office space, supplies and security services. They are employed throughout the public and private sectors. Administrative officers who are supervisors...
-
Office Administrator
3 weeks ago
Mississauga, Canada Park Lawn Corporation Full time**The Company** Park Lawn Corporation is the only Canadian publicly listed cemetery, funeral and cremation business and is a leading provider of goods and services associated with the death care profession. We strive to maintain and grow positive partnerships with the bereavement industry. We focus on performing business operations so our partners can focus...
-
Dental Office Administrator/front Desk
2 weeks ago
Mississauga, Canada Port Credit Office Full timeLooking for a Dental administrator/front desk staff to work with a great current staff in modern office. Experience in dental required, ideally using AbelDent software, and position is full time which includes some evenings and one Saturday a month. Duties to include front desk including booking appointments, sending dental estimates, calling for recare...
-
Administrative Associate
2 months ago
Mississauga, Canada CBI Health Full time**Full time **Administrative Associate** - Mississauga (In-person role in our Mississauga office from Monday to Friday 8:30 am to 4:30 pm)** CBI Health is currently seeking an Administrative Associate based in Mississauga. As a key member of our team, the Administrative Associate will use knowledge and experience to support the timely and accurate execution...
-
Administrative Associate
24 hours ago
Mississauga, Canada CBI Health Full time**Full time **Administrative Associate** - Mississauga (In-person role in our Mississauga office from Monday to Friday 8:30 am to 4:30 pm)** CBI Health is currently seeking an Administrative Associate based in Mississauga. As a key member of our team, the Administrative Associate will use knowledge and experience to support the timely and accurate execution...
-
Office Administrator
1 week ago
Mississauga, Ontario, Canada Park Lawn Corporation Full timeThe CompanyPark Lawn Corporation is the only Canadian publicly listed cemetery, funeral and cremation business and is a leading provider of goods and services associated with the death care profession. We strive to maintain and grow positive partnerships with the bereavement industry. We focus on performing business operations so our partners can focus on...
-
Administrative Associate
3 weeks ago
Mississauga, Canada NPL Canada Full timeNPL Canada is one of North America’s largest underground utility contractors with over 25 years of pipeline experience and expertise. We deliver a complete range of construction and maintenance services to the utility industry across Canada with a vision of sustainability for the future. While our primary business is natural gas distribution construction,...
-
Office Administrator
4 weeks ago
Mississauga, Canada Associated Industrial Brush Full timeSummary Associated Industrial Brush is located in Mississauga, Ontario. We manufacture a wide range of industrial brushes for markets across Canada and the U.S. We are currently looking for an experienced Office Administrator to join our team. Job Duties Accounts Payable: - Receive suppliers’ invoices, match with authorized purchase orders and obtain...