Emergency Management Administrator

2 months ago

Calgary, Canada Trans Mountain Full time

Trans Mountain operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state.

**Our Core Values**

Trans Mountain’s core values - Safety, Integrity, Respect and Excellence - guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities.

As the Emergency Management Administrator, you will have the opportunity to utilize your strong organizational and data management skills to aid the Emergency Management Department. This role reports to the Director of Emergency Management and is a key position that supports the Emergency Management and Security Programs. The Administrative Assistant's main responsibility is to support the implementation and maintenance of the programs to ensure Trans Mountain complies with all regulations and company policies and procedures

**Key Responsibilities**:

- Responsible for all administrative duties such as booking travel, processing expenses, booking meetings, taking meeting minutes, mail/courier and other administrative-type tasks as required for the Emergency Management and Security Departments
- Provides key support with budget tracking, and invoice coding/receiving to ensure compliance with internal financial reporting processes in coordination with coordinators and budget analysts
- Supports the department in the distribution of plans, processes and procedures as required by each program
- Assists with the implementation and maintenance of the integrated safety and loss management system including the development of tools/forms/templates required ensuring the emergency tool kit is updated and response ready
- Communicate with internal and external stakeholders (including contractors) regarding any changes or requests from the Emergency Management Department
- Fill a support role during emergencies/incidents which requires strong organizational skills to manage competing priorities and flexibility around hours of work

**Qualifications and Professional Experience**:

- Certificate or degree in Office Administration, Accounting, or related program
- 6 + years of experience in an Administrative/Analyst role
- Communicates clearly, concisely, and effectively
- Ability to synthesize a large amount of data and information and to draft high-quality documents, including the internal and external correspondence
- Ability to work under pressure with tight deadlines during critical times
- Pro-actively identifies potential risks and vulnerabilities, and communicates them appropriately

**We Build Careers and Pipelines That Last**

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

**A Rewarding Opportunity**

**We offer**:

- Valuable experience providing opportunity for professional development and career advancement;
- An opportunity to engage with and learn from some of the most talented and experienced people in the business;
- Competitive compensation;
- Comprehensive benefits programs including flexible benefits, pension and savings plans
- A place to share a sense of purpose and build relationships;
- Meaningful work that makes a difference;
- An opportunity within the Canadian energy industry.

**We value**:

- The health, safety and wellness of everyone working in our company;
- Meaningful participation from Indigenous and local communities;
- The commitment and resilience of our people;
- Collaboration and achieving success together.

In Alberta, the existing pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

**Our Commitment to Diversity and Inclusion**

Trans Mountain is committed to supporting diversity and individual differences. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural u

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