Research Grants Administrator

1 week ago

Halifax, Canada Canadian Cancer Society Full time

**Job Title**:Research Grants Administrator

**Work Model**: Hybrid Work Model

**Salary Band**: 3 ($50,000 - $68,000 CAD)

**WHY JOIN THE CANADIAN CANCER SOCIETY (CCS)?**

The Canadian Cancer Society works tirelessly to save and improve lives. We fund the brightest minds in cancer research. We provide a compassionate support system for all those affected by cancer, across Canada and for all types of cancer. As the voice for people who care about cancer, we work with governments to shape a healthier society. No other organization does all that we do to make lives better today and transform the future of cancer forever.

Help us make a difference.

**COME AS YOU ARE**

**JOB OVERVIEW**

The Canadian Cancer Society (CCS) is Canada’s largest charitable funder of cancer research. Reporting to the Senior Manager, Research Programs, the Research Grants Administrator works collaboratively with other members of the Research Team to provide efficient, practical support related to research funding competitions and research grants administration, as well as research team operations. Key responsibilities are grouped into the following categories:

- Research Competition Administration
- Research Grants Administration
- Research Team Operations

**WHAT YOU’LL BE DOING**:
1.Research Competition Administration
- Review and update tipsheets and other technical support documents (in English and French) prior to each competition launch
- Support updates to French language documents (from English versions)
- Proofread final documents (e.g. applicant guides), ensuring numbering, links and bookmarks are accurate, and PDF’ing documents prior to competition launch
- Make grant program-related website updates in English and French (e.g., create competition announcements, upload updated files, results announcement, etc.) via Sitecore
- Run standard reports (in Crystal Reports) to support research competition administration
- Support panel recruitment by populating recruitment lists, entering confirmed reviewers into the grants management system, booking required meeting rooms and sending calendar invitations for panel meetings
- Assist with reviewer assignment entry into the grants management system
- Create individual Scientific Officer templates for panel meetings
- Create signage and nameplates for face-to-face meetings
- Participate in the administrative review of Scientific Officer and Reviewer reports
- Process expenses for reviewers
- Process remuneration claims for patient/survivor/caregiver (PSC) reviewers under the direction of the Manager, Research Partnerships & Engagement

2.Research Grant Administration
- Participate in administrative review of annual progress reports, and follow-up with grantees as needed
- Run standard reports (in Crystal Reports) to support research-related queries
- Follow-up with grantee and signing authorities for grant acceptance
- Support the annual review of CCS Research policies and procedures by collecting issues throughout the year and flagging areas for review
- Assist with research publications tracking for partner funded grants
- Process training award and permanent equipment reimbursements
- Review and follow-up with long outstanding reports for grant close-out

3.Research Team Operations
- Team meeting management (sends calendar invites, sets agenda with input, circulates action items, etc.)
- Reconcile departmental credit card monthly
- Manage Team vacation schedule (send reminders to teammates to ensure all vacation dates are entered)
- General administrative duties as needed
- Contribute to our culture of justice, belonging, equity, diversity, and inclusion by ensuring that all staff feel represented and heard regardless of their gender, age, religion, ethnicity, and nationality or race.

**QUALIFICATIONS**:

- Bilingual (English/French) required, with excellent proficiency in both languages (written and oral)
- 2-3 years of related experience, in a health-related setting preferred
- High level of expertise with Microsoft Office (particularly Word, Outlook, Excel and PowerPoint)
- Technical aptitude required: experience with grants management software, financial software, Sitecore, Crystal Reports and/or project management software beneficial
- Formal administration training, particularly in MS programs
- Business or health related training preferred
- Ability to demonstrate tact and diplomacy with internal and external stakeholders and deal with confidential information on a regular basis
- Excellent communication skills (both written and verbal)
- Superior attention to detail and ability to prioritize and multi-task using strong critical thinking skills
- Ability to work both independently (self-starter) and collaboratively as an effective team member

**WHAT YOU CAN EXPECT FROM US**:
**COURAGEOUS UNITED CARING RIGOROUS**

In return for your skills and dedication, we offer an attractive compensation package that encompasses a competitive salary, excellent benefits, which in

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