Project Coordinator

4 weeks ago

Red Deer, Canada Graham Full time

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Industrial division and build innovative projects in the oil, gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds and sustaining capital sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

**About The Role**

Reporting to the Site Manager, the Project Coordinator is responsible for providing assistance to more senior staff (Site Manager, Superintendents) in the coordination, scheduling, quantity surveying, reporting, and quality control functions of a project. This is a task-based role that requires working knowledge of core elements of construction projects. This role will be on a 4 day on, 3 day off schedule working at our Nova Chemicals Joffre Plant project location in Red Deer, AB.

**As a Project Coordinator at Graham, you will**:

- Perform a variety of duties including but not limited to administrative duties, update schedules and budgets, maintain cost control, and monitor labour material and equipment activities on the project.
- Work with Site Manager/on-site Superintendent to budget to identify potential construction issues.
- Attend all project team meetings, and document team meetings, action items, and other pertinent project deliverables/decisions.
- Attend all regular meetings, record meeting minutes, and present updates.
- Ensure that project site and company assets are secure, and maintain a safe and respectful working environment at all times.
- Monitor project change management process, identify change events, submit change notices, track changes and optional changes in project scope, and present to the Project Manager when required.
- Provide timely progress reports to Site Manager.
- Assist with drawings, drawing records, revisions, site instructions and change orders.
- Obtain and provide written documentation for all clarifications and instructions.
- Enter data into the organizational and responsibility matrix at the start of the project.
- Support Site Manager and Superintendent with creating templates and supporting documents on behalf of project team regarding roles and responsibilities.
- Assist in gathering data required for input of regular status reports for company executives and project steering committees.
- Assist Site Manager and Superintendent with the development of project plans.
- Record change orders and update site drawings.
- Assist Site Manager and Superintendent with the establishment of a cost reporting system for project components.
- Monitor cost accruals and reviews on a regular basis.
- Assist and monitor payroll functions to ensure the project team is using proper codes and cost allocation.
- Build effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support Graham’s core values.
- Communicate professionally with customers and their representatives as required, and recognize the importance of building and maintaining effective business relationships.
- Demonstrate HSE and Quality behaviours that reflect corporate expectations of Actively Caring and Road to Zero.
- Take personal responsibility both for own health and safety, and that of other workers, visitors to the site(s), the community, and the environment.
- Monitor and measure HSE goals and expectations using Key Performance Indicators (KPIs).
- Know and comply with client requirements, Occupational Health and Safety regulations, and all applicable government laws and regulations.
- Review, approve and close out all incidents to support Continuous Improvement (CI) processes and feedback for the HSE MS.
- Review the Field Surveillance Reports (FSR) and initiate NCRs based on analysis and severity of findings.
- Ensure that quality KPI data for the project is documented.

**Qualifications/Experience**:

- Trade Certification or Technical Diploma/Degree in Engineering or related field experience is required.
- 2-4 experience working in a related industry
- Strong presentation skills.
- Proficient with MS Office Suite.
- Experience with P6 considered an asset
- Experience with Costpoint considered an asset
- Proficient using scheduling and project manag

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