Operations Coordinator, Centres for Manufacturing

3 weeks ago

Red Deer, Canada Red Deer Polytechnic Full time

**Please see Special Instructions for more details.**:
**Posting Details**:
Position Information

**Position Title**
- Operations Coordinator, Centres for Manufacturing and Energy Innovation (CMEI)**Position Summary**
- The Operations Coordinator, Centres for Manufacturing and Energy Innovation (CMEI) assumes responsibility for coordination of the successful delivery of plans, projects, and initiatives within the centres. The Operations Coordinator, CMEI will coordinate the implementation of activities based on decisions of the Director, CMEI including planning, routing, scheduling, and providing advice and support to the CMEI team, including staff, students, and Subject Matter Experts in the department.- The Operations Coordinator, CMEI contributes to strategic and operational planning, and actions a variety of operational projects in the functional areas of Team Building, Financial Management, and Projects related to the CMEI. The Operations Coordinator supports management activities, including building and completing operational procedures and processes, monitoring operational and project budgets, and acts as the connector for the CMEI. The Operations Coordinator ensures the business operations of the centres function in a collaborative and highly efficient manner.**Position Responsibilities**

**Operations Coordination and Support**
- Coordinates and implements the work of the CMEI ensuring competing priorities are scheduled in advance and advises the Director and Operations Manager, AR to identify, articulate and act on priorities
- Leads and coordinates the work of the CMEI, planning the logistics to facilitate the completion of the work associated with RDP’s cycles of budget planning, operational planning, annual reporting, etc.
- Assesses workflows and establishes processes and procedures that will enhance the operations of the CMEI
- Plans the logistics to facilitate development of strategic initiatives within the CMEI
- Makes decisions within guidelines such as determining if an issue can be resolved by the Coordinator, or if it needs to be forwarded to the Operations Manager, or the Director, CMEI or other member of the CMEI team
- Briefs the Director on historical and emerging institutional issues to advance informed and evidence-based decision making
- Synthesizes information from various internal and external sources to create succinct and clear directives and or communications, collaborating with Operations Manager, Director CMEI, Associate Vice President, AR or other member of the Applied Research and/or CMEI leadership team

**Human Resources Coordination**
- Coordinates all areas of hiring and the employee lifecycle, in collaboration with the Operation Manager and Operations Coordinator(s)
- Ensures personnel contracts are issued in accordance with various collective agreements
- Maintains confidentiality of personal information in accordance with Polytechnic policy, standard practices, and Freedom of Information and Protection of Privacy Act
- Coordinates and acts as a resource for performance enhancement processes as per RDP policy and practice
- Coordinates job postings, in consultation with the Operations Manager, including, but not limited to creating, maintaining, and closing postings

**Budget Monitoring and Coordination**
- Monitors operating and personnel budgets for the CMEI Projects and Grants
- Coordinates the implementation of approved budgets including personnel, capital, operations, special projects & renovations, in collaboration with the Director, CMEI and service areas
- Leads and coordinates with Project Manager, CMEI collection and reporting of CMEI project metrics
- Coordinates and monitors budget transactions, including monthly reconciliation of corporate credit cards, within scope of authority and resolves issues as they arise
- Assembles information and data in order to analyze current budgets for year-end projections
- Analyzes budget reports to ensure accuracy and to forecast future expenditures and/or savings and to identify and recommend potential operational changes to improve efficiency and effectiveness of the CMEI
- Solves budgetary and financial issues within scope of authority and communicates results to budget holder
- Completes other budgetary tasks, such tracking and reporting expense details for events, projects, and grants, etc.

**Project Management and Reporting**
- Leads and supports strategic initiatives by providing project management expertise
- Responsible for the accurate collection and reporting of metrics required by funders and RDP, such as the CARIN metric collection and entry into Alberta Innovates database
- Leads collaboration with other internal departments to complete key project initiatives, such as People and Culture, Finance, Marketing and Communications, Grant Management, and External Partner’s Projects
- Ensures assigned project milestones are met according to timelines, scope, and budget Identifies issues and solutions while

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