Executive Assistant

2 weeks ago

Toronto, Canada Sun Life Full time

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

**About the role**:
The Sun Life Corporate Communications Team serves to promote and protect Sun Life’s brand and reputation. We do this by delivering strategic, results-driven internal and external communication counsel plans and tactics. These activities reflect Sun Life’s overall strategic priorities and strive to effectively engage and inform our employees and external stakeholders.

The Corporate Communications team at Sun Life provides a fun environment where individual performance is recognized, and teamwork is critical to success. Our team’s strategy and objectives are well defined, and we take pride in leveraging the power of communications to bring the company’s purpose to life - helping our Clients achieve lifetime financial security and live healthier lives.

**What will you do?**
- Manages all aspects of the VP’s short-term and long-term calendar to ensure meetings are prioritized with internal and external stakeholders as appropriate
- Manages VP’s inbox to ensure action items are prioritized
- Effectively maintains relationships with other EAs in scheduling and coordinating meetings.
- Proactively anticipates the needs of the VP in a dynamic and fast-paced environment.
- Supports onboarding of new team members
- Supports Corporate Communications team events and participates in planning/execution of engagement activities, including reward and recognition.
- Assists in the preparation and distribution of meeting agendas, letters, memos, presentations, and reports. Creatively uses Power Point and communication skills
- Contributes to a team focus of continuous improvement - improving how we work, including the experiences and working environment in Corporate Communications
- Supporting VP and broader team on change management initiatives
- Works comfortably with a wide variety of people at all levels
- Works with the VP to manage department budget.
- Manages all travel arrangements and accompanying material

**What do you need to succeed?**
- A minimum of 5 years’ experience working as an Executive Assistant supporting senior leaders
- Resourceful, spirited, innovative, highly service-oriented, and a team player
- Energetic self-starter (proactive) who can take initiative, ask great questions, demonstrate curiosity, work with minimum supervision, and multi-task under pressure
- Strong organizational and time management skills with the ability to work in a fast-paced and constantly changing environment
- High attention to detail
- Strong communication and interpersonal skills ability to get things done through others. This involves interacting with a wide range of individuals in different situations and often requires tact, diplomacy, judgment, and discretion
- Takes personal responsibility for delivering quality service
- Willing to adjust work hours on occasion, as required

**What's in it for you?**
- Build Relationships: This role partners with a broad range of senior stakeholders across the organization and is part of a dynamic team.
- Be appreciated: Your success will be recognized, and your work will have impact
- Enjoy: Inclusive, flexible, and fun workplace - part of a great team
- Being a member of the Sun Life family, a group of people united by our Purpose: to help Clients and Employees achieve lifetime financial security and live healthier lives
- The opportunity to move along a variety of career paths with amazing networking potential
- An environment of continuous learning and improvement
- Access to our Global Learning Centre, available 24/7 for your learning needs
- Wellness programs that support the three pillars of your health - mental, physical and financial

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

**Salary Range**:
49,200/49 200 - 81,200/81 200

**Job Category**:
Administrative Services

**Posting End Date**:
12/03/2023

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