Executive Assistant

2 months ago

Vancouver, Canada Size? Canada Full time

Temporary Executive Assistant - 12 month mat-leave cover

**Location**: Vancouver, Canada

**Work Type**: On-site, PT or FT, minimum 20 hours a week

JD Group is a sports-fashion retail company with the incentive to inspire the emerging generation of globally minded consumers through a connection to the universal culture of sport, music and fashion. The JD Group is a leading global omnichannel retailer of Sports, Fashion, and Outdoor brands. With our retail stores expanding and evolving all throughout Canada, The Group is continuously finding and developing talent that adds to the inclusive and diverse work culture. JD continuously and successfully sets the global standard for retail experience best through the unique delivery of the world’s most authentic brands to the market. Our commitment to showcasing brands in a premium environment and stores remain a key part of the JD strategy.

**The Role**:
Your Responsibilities
- Full ownership of Executive schedules: Confirm meeting agendas, spaces, relevant attendees, and ensure Executives are well prepared for each meeting.
- Organize Leadership Team meetings (tech, agenda, meeting minutes/actions, prepare presentations).
- Support with event management and all executive travel (complex domestic and international business travel, agendas, visa requirements).
- Attend various meetings as required by the CEO, taking minutes, distributing actions and following up on actions with relevant parties, ensuring deadlines are met.
- Prepare reports by collecting and analysing information on behalf of the CEO and Directors.
- Manage expense and travel receipts for accurate accounting reconciliations.
- General administrative tasks, such as handling facilities and IT support requests.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
- Wider office management and special projects as needed.
- Occasional personal errands for the CEO as needed.

Your Qualifications
- You have a successful track record of supporting executives.
- You are self-motivated, well-organized and show initiative, flexibility, maturity under pressure, anticipates and solves problems.
- Excellent interpersonal skills, comfortable working with a diverse group of people from inside and outside the company.
- Work in a fast-paced environment, requiring good prioritization, organizational skills, as well as the ability to handle multiple tasks simultaneously and efficiently.
- Seek information beyond what is plainly presented, with an aim to understand the team's goals and find ways to help accomplish these goals.
- Proficiency in MS Word, PowerPoint, Excel, Outlook, OneNote, Google Drive, Google Docs, Slack and Zoom.
- Ability to handle confidential information with discretion.

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